Accepting applications until: 9 May 2025Job Description
Partnerships Administration Executive
At Global, we think big, work hard, and never stand still. We’re the proud home of the best media and entertainment, driven by our talented and passionate people. Our mission? To make everyone’s day brighter— our Globallers, our audiences, our partners, and our communities. Whether we’re in the studio, building world-class technology, or securing record Outdoor advertising partnerships, we make sure we’re doing it as a team.
Your Role: Partnerships Administration Executive
Are you an organised, detail-oriented individual who is proactive and willing to develop and implement innovative solutions, if you’ve got a sharp eye for spotting anomalies and love keeping things running smoothly behind the scenes, this is the job for you.
As a Partnerships Administration Executive at Global, you will be processing landlord invoices, drafting contracts, letters, and termination notices, and maintaining accurate records across all systems. The successful candidate will also manage updates to Fusion data, ensuring consistency and highlighting any inconsistencies.
Key Responsibilities
- Invoice & VAT Management (30%): Responsible for managing the end-to-end processing of landlord invoices, including VAT validation and self-billing, while ensuring accurate filing and documentation.
- Administrative Support (30%): Maintain accurate records on key systems, assist with rent adjustments, setting up new owners, contracts and data cleansing.
- Document Management (20%): Drafting, amending, and issuing contracts and other legal documents to landlords, ensuring accuracy and alignment with business needs.
- Inbox Monitoring (20%): Manage landlord account queries inbox acting as the main point of contact for VAT-related queries, liaising directly with landlords to resolve issues efficiently and maintain compliance.
What You’ll Love About This Role
Think Big: Every day is an opportunity to push boundaries and bring fresh ideas to life.
Own It: Driving efficiency by processes, maintaining accurate data and proactively identifying and addressing system anomalies.
Keep it Simple: You’ll master internal systems, streamline processes, and contribute to a smooth workflow.
Better Together: Collaborate with diverse internal teams and external partners, gaining exposure and growing your network
What Success Looks Like
In your first few months, you’ll have:
- Taken ownership of processing invoices and filing systems
- Implemented all changes to fusion data
- Drafting contracts, letters & filing efficiently and in a timely manner
What You’ll Need
- Collaborative Communicator: Collaborate closely with the estate management team and wider stakeholders to drive cohesive and informed outcomes.
- Data-Driven Thinker: Prioritises data that accurately reflects operational realities
- Systems Expertise: Detailed knowledge of internal systems, enabling efficient navigation
- Attention to detail: Meticulousness in ensuring accuracy with managing data, contracts, and financial information
- Financial Accuracy: Proactively manages VAT queries by liaising directly with landlords to ensure compliance and clarity. Maintains organised and accurate filing for audit readiness.
Top Skills
What We Do
The UK and Europe’s largest Radio & Outdoor company, Global is home to respected, national market-leading media brands broadcasting across the UK on DAB & FM and around the world on Global Player, including Heart, Capital, LBC, Capital XTRA, Capital Dance, Classic FM, Smooth, Radio X and Gold.
Global Player allows listeners to enjoy all of Global’s radio brands, award-winning podcasts, and expertly curated playlists, in one place in app, on web and on smart speakers.
Global is also one of the leading Outdoor companies in both the UK & Europe, with over 253,000 sites reaching 95% of the UK population. Global’s extensive and diverse outdoor portfolio encompasses Transport for London’s Underground network, almost all major UK airports including Gatwick, the UK’s largest portfolio of roadside posters and premium digital screens in prime locations, as well as the UK’s largest network of buses including all major cities.
On-air, on Global Player and with our outdoor platforms combined, Global reaches 51 million individuals across the UK every week, including 26.3 million on the radio alone.
