PA to European Leadership

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.Job Description

Location:

London, GB

Condé Nast is a global media company, home to iconic brands including Vogue, GQ, Glamour, AD, Vanity Fair and Wired, among many others. Our award-winning content reaches 84 million consumers in print, 367 million in digital and 379 million across social platforms, and generates more than 1 billion video views each month.

We are headquartered in London and New York, and operate in 31 markets worldwide, including China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, the U.K. and the U.S., with local licence partners across the globe.

The Role:

We are seeking a proactive and highly organised Personal Assistant to provide comprehensive support to Executives within the European Leadership team. 

The ideal candidate will act as a trusted partner, managing day-to-day operations of the Executive Director, Business Operations - Europe, the VP Consumer Revenue and Executive Assistant to Managing Director, Europe. Tasks also include supporting members of the global Executive Leadership Team when in our London office.  This role is pivotal in ensuring the executives operate at peak efficiency and will require discretion, initiative, and a problem-solving mindset. 

Key Responsibilities:

• Proactively manage and maintain the executives’ calendars, scheduling meetings, diary appointments and travel arrangements.

• Prepare agendas, reports, presentations, and other documents as needed.

• Work closely with the Executive Assistant to the Managing Director’s office and lend support on administration tasks, and internal meeting and event preparation 

• Provide cover for the Executive Assistant to the Managing Director during holiday, sickness and any leaves of absence. 

• Assist in acting as a point of contact for internal administration with other shared service departments (i.e. IT, Finance, Comms, Ops and HR).

• Wider support for ELT during UK visits to our London office

• Manage expense reports and ensure submission is within a timely manner.

• Liaising with other stakeholders in our People and Comms departments, assist on team engagement initiatives for the UK office, helping organise key UK office interactions on behalf of the MD’s office and the European Leadership Team 

Who you are:

• Proven experience as a Personal Assistant, or in a similar role.

• Exceptional organisational and time-management skills.

• Strong verbal and written communication abilities.

• Discretion and the ability to handle confidential information with integrity.

• Proficiency in Google Workspace.

• Ability to multitask and prioritise under pressure in a fast-paced environment.

• Professional demeanor and strong interpersonal skills.

• Experience managing complex travel arrangements or events.

Where will you be? 

We value collaboration, and our team comes together in the office four days a week. Our Adelphi office spans three floors, offering amazing views of the Thames and easy access to the amenities of The Strand.

What benefits do we offer? 

• 25 days holiday and extra days of annual leave for life events 

• Core hours 

• Competitive pension scheme 

• Bupa Private Healthcare 

• Enhanced maternity leave and family leave 

• Season ticket loans 

• Cycle to work scheme 

• Employee Assistance programme 

• Bring your dog to work 

• A wide variety of wellness benefits including gym discounts 

• Discounts and Magazine Subscriptions

• Employee Resource Groups to provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce 

• Condé Nast Learning Hub where you’ll find all Condé Nast-developed learning courses and training, and over 16,000+ courses in seven local languages

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.