Operations Manager

OFFICE MANAGER - EXTENDICARE KAPUSKASING

Applications are invited for the permanent full-time position of Office Manager at Extendicare Kapuskasing, our 61-bed facility located in Kapuskasing, ON.

Reporting to the Administrator, the Office Manager is responsible for all aspects of the business office and systems; including but not limited to, accounting and payroll duties. The Office Manager also provides secretarial support to the Administrator and other supervisory staff in the facility.

RESPONSIBILITIES

· Plans, organizes, directs and supervises the activities of the business office; establishes and monitors workflow and makes changes as necessary to improve quality of service.

· Adheres to established policies and procedures regarding quality assurance, fire, occupational health and safety, environment and infection control.

· Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records

· Handles payments from families and all queries concerning billings from residents and /or families; prepares bank deposits

· Greets visitors, determines purpose of visit; directs visitors to proper location as appropriate; informs staff of visitor’s arrival; presents a positive image of the facility to the public; monitors comings and goings of residents from facility.

QUALIFICATIONS

· Post secondary diploma/certificate in office or business administration (or comparable) preferred.

· Secretarial skills and experience with office procedures required

· Knowledge and experience with office equipment including personal computers, Microsoft office.

· Must have an understanding of banking practices i.e. deposits, trust, etc. and sufficient accounting knowledge to determine proper entries.

· Knowledge of payroll, scheduling, benefit administration, interpretation and application of collective agreement provisions, accounts receivable, and accounts payable practices.

· Ability to work in a fast-paced environment and have exceptional time management skills.

· Previous experience in working with Extendicare’s accounting, scheduling, payroll and resident application systems preferred.

· Knowledge of Occupational Health & Safety practices, principles and legislation

· Ability to read and write English as well as to understand complex verbal and written instructions in English.

Time Type:

Full time

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.