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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Operations Coordinator. - Boca Raton, FL.
This position requires full time residence on the FAU Boca Raton Campus.
Summary of responsibilities:
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Manage and supervise two 24-hour desk operations.
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Interview, select, train, supervise, and evaluate a team of 9-18 Front Desk Staff student employees. Responsible for scheduling, timekeeping, tracking, and approval of student employee hours.
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Maintain key control/inventory.
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Responsible for processing charges to student accounts related to room damage, key charges, etc.
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Coordinate space changes and occupancy verification processes, in consultation with the Assignments and Contracts team.
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Assist with hall opening/closing procedures
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Contribute to a comprehensive assessment plan and utilize data to make evidence-based enhancements to programs and services.
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Interpret and ensure compliance with departmental and university policies, guidelines, and other relevant regulations. Educate staff and students to enforce policies.
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Maintain positive working relationships with custodians, maintenance specialists, and other facilities personnel.
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Communicate with facilities staff and immediate supervisor on building needs and preventive maintenance projects.
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Facilitate fire drills, conduct routine facilities inspections, and assist with monitoring work orders and communication regarding work order status.
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Serve as a customer service representative of the department and university. Communicate with residents about housing concerns.
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Coordinate and ensure proper use of residential spaces for programs and activities. Monitor fitness/computer equipment, if applicable.
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Review desk shift reports daily and provide necessary follow-ups.
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Participate in department meetings, staff meetings, committee meetings, and one-on-one meetings.
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Coordinate summer operations for summer camps, including facility readiness and check-in/out procedures.
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Assist with summer projects such as staff training, program review, assessment, manual review, procedural guidelines, etc.
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Engage in professional development opportunities and continuous learning.
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Support university-wide initiatives and events.
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Fiscally responsible for the use of a university purchasing card.
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Serve as a Campus Security Authority and as essential personnel.
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Serve on an on-call rotation and assist with emergencies and crisis response.
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Perform job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program
- Flexible work arrangement plans
- Sick Leave Pool Program
- Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
Explore Living in Palm Beach County
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Minimum Qualifications:
A master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution and two years of appropriate experience required.
Requires full time residence on the FAU Boca Raton Campus.
Salary:
$43,888 per year.
College or Department:
Division of Student Affairs: Housing & Residential Education
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8am - 5pm. Requires full time residence on the FAU Boca Raton Campus. Evening and weekend work is required. On-call responsibilities on a shared rotation.
Application Deadline:
2025-05-05
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age.
Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
