Operations Coordinator

About Us

Integrate is a Seattle-based company building program management software for the world’s most ambitious machines 🦾 Integrate simplifies cross-organizational collaboration within deep tech (think rockets, self-driving cars, robotics), with vendors, customers, and other external stakeholders as seamlessly as other software solves collaboration for internal teams. We are revolutionizing how organizations work together in the new deep tech economy by reducing communication overhead and unnecessary workload.

Job Summary

We’re seeking a highly organized and proactive Part-Time Operations Coordinator to help ensure day-to-day tasks run smoothly. In this role, you’ll handle personal and office-related responsibilities, manage schedules, coordinate errands, and maintain an efficient, well-stocked workspace. This position is perfect for someone resourceful, detail-oriented, and ready to learn how to work in a fast-paced and dynamic environment.

You Are

A master of organization – You bring structure to chaos by managing schedules, priorities, and tasks to keep everything on track.

An expert in adaptability – You adjust quickly to changing needs, shifting deadlines, and last-minute requests with composure and efficiency.

A trusted gatekeeper – You help filter and prioritize communications, ensuring that the founder’s time is spent on the most critical matters.

A calm presence in high-energy moments – You provide stability in an often fast-paced and emotionally charged environment.

A proactive problem-solver – You anticipate challenges before they arise and find solutions that keep operations running smoothly.

A strong communicator – You interpret and translate high-level directives into clear action items, ensuring alignment across teams.

A key support system – You play a vital role in enabling leadership to focus on strategic goals by handling essential administrative functions seamlessly.

What You’ll Do

Keep Things Moving – Hire and manage outside vendors for small projects, ensuring quality and efficiency.

Own the Office – Maintain a well-stocked, functional workspace by handling supplies, swag, and anything else that keeps the team running.

Master the Calendar – Schedule and update meetings, travel, and appointments for the CEO and key team members.

Be the Go-To – Run occasional errands (personal or office-related) to keep things on track.

Be the Connector – Communicate with vendors, service providers, and key contacts to ensure smooth operations.

Stay One Step Ahead – Anticipate needs, think proactively, and solve challenges before they become problems.

Adapt Like a Pro – Learn and master the founder’s unique work style, providing seamless support in a fast-moving environment.

Qualifications

Exceptional organizational and time management skills.

Strong communication skills, both written and verbal.

Proactive and resourceful, with the ability to anticipate needs and take initiative.

Comfort using tools like Google Workspace (Calendar, Gmail, etc.), Zoom, Slack and others.

Previous administrative, personal assistant, or office management experience is a plus.

A can-do attitude and sense of humor to handle a variety of tasks.

What You’ll Gain

Hands-on experience working closely with a leader in a dynamic environment.

Opportunities to grow into a larger role as responsibilities evolve.

A supportive and collaborative work atmosphere where your contributions will have a direct impact.

#LI-DNI

ITAR Requirement

This position requires access to information protected under US export control laws, including the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, US person status (including US citizens, U.S. permanent residents, individuals granted U.S. asylum status, or individuals admitted in U.S. refugee status) is a required qualification for this position.

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity and/or expression, national origin, protected veteran status, disability, genetics, or citizenship status (when otherwise legally authorized to work and access export-controlled data) and will not be discriminated against on the basis of such characteristics or any other status protected by the laws or regulations in the locations where we operate. We encourage applicants of all ages.