Operations Administrator

Company Description

OUR STORY

We are a company with integrated luxury and lifestyle offerings centered on Movement, Nutrition and Regeneration. In addition to Equinox, our other brands, Blink, Pure Yoga, SoulCycle, Furthermore, and Equinox Hotels are all recognized for inspiring and motivating members and employees to maximize life. Within our portfolio of brands, we have more than 200 locations within every major city across the United States in addition to London, Toronto, & Vancouver. 

OUR CODE

We are passionate about high performance living and we practice what we preach – investing time in our own health and fitness. We believe that everyone has untapped potential within them and it takes a disruptive approach to unleash it. We dream big and don’t settle for the status quo. We sweat the details. We never accept less than 110% to help each other deliver the Equinox experience and enable our members to get great results.  We are obsessed with what’s new, what’s now, what’s next. Never following, always leading, living ahead of the moment in fashion, culture and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company.

If you are a high performing individual who is passionate about winning and inspiring others, then we are excited to discuss career opportunities with you.

Job Description

We are looking for a professional Operations Administrator to join the Equinox team. This is a great position for candidates looking to make a significant impact in a growing and dynamic organization. Responsible for the daily administration, reporting, and support of payroll and compliance related activities in assigned club(s) within the United States.  

The Operations Administrator will directly report to the Compliance Manager and indirectly report to the Head of Compliance.  

Essential Functions: 
 

• Communicates effectively to ensure conformity and adherence with all applicable state and federal laws, and state regulations. 

• Provides administrative support at club level with labor compliance, wage & hour compliance, payroll administration, Equinox policies & procedures, etc. 

• Manages the daily, weekly and monthly preparation, reconciliation and maintenance of key operational reports and metrics pertaining to compliance to present to upper management. 

• Responsible for interpreting data and making recommendations to upper management. 

• Remains abreast of company and departmental policies, regulatory changes, industry standards and best practices. 

• Recommends and assists in updating and communicating compliance procedures in accordance with company standards. 

• Escalates risks, issues or concerns to upper management and Compliance Manager. 

• Provides clerical and administrative support to clubs when necessary. 

• Serves as in club point person for daily function of club time clocks. 

• The daily time keeping reconciliation of certain hourly departments timekeeping records to ensure proper timekeeping procedures and ensure compliance in accordance with FLSA. 

• Create, maintain and share reports with club managers. 

• Ensure payroll timekeeping records are updated and finalized by payroll deadlines. 

• Effectively communicate, via phone and via email with employees, managers, HQ & club teammates regarding compliance 

• Other duties, as assigned. 

Qualifications

• Successful candidates will have a minimum of 1-2 years of administrative/payroll experience with exposure to CA employment law, a plus 

• Demonstrates initiative and is able to work independently. 

• Strong attention to detail and insistence on accuracy. 

• Communication, time management, and problem solving skills. 

• Excellent verbal and written communication skills.  

• Has ability to work effectively in a fast-paced environment with high performance standards. 

• Must have working knowledge of Microsoft Office (Word & Excel) and UKG, Kronos/Ultipro

• Ability to handle sensitive and confidential information appropriately. 

Pay Transparency: $16.50-18.00 per hour  

Please note this is a part-time, seasonal position (<6 months) that is not benefits eligible. 

Additional Information

AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE:

• We offer competitive salary, benefits and industry leading commission opportunities for club employees
• Complimentary Club membership
• 30- 50% discounts on all Equinox products and services including Personal Training, Private Pilates, Spa and Café’ services and Shop items

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at https://careers.equinox.com/

All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.