We are looking for a dynamic, detail-oriented office manager to lead the delivery of an excellent and consistent employee experience across our offices in APAC. Teamwork will be an integral part of this role, as the candidate will take an active part in coordinating the office management agenda between the offices in partnership with the wider office management and HR team. We value quick-witted, creative minds and challenge them to make full use of their capacities. If you aim high, the sky is the limit!
What You Will Do
- Drive employee experience across our APAC offices to ensure that we are providing a safe, inclusive and productive environment for staff to thrive in
- Manage all communication related to facilities and employee welfare such as health and safety, catered meals, staff events etc.
- Plan and organize quarterly and annual employee engagement events such as Christmas Dinner, overseas company trip etc.
- Seek feedback from staff and make changes, where necessary, to ensure that office management practices are in line with staff needs while being cost-effective and within budget
- Drive sustainability efforts - making sure we make responsible decisions related to our workplace
- Own the travel booking process to ensure that rotations and business trips are managed withing the pre-approved SLA
- Maintains Business Continuity Plans, Emergency Response plan and ensures adherence to health and safety policies
- Be responsible for coordination of projects in the region such as expansion projects, refurbishments, procurements, and any changes in the workplace
- Adapt to changing business needs and ensure that proper measures are implemented to safeguard the office operations
- Required to be stationed at the reception area to attend to visitors and guests
What You Need to Succeed
- 4 to 5 years of relevant office management experience
- Experience in planning and organizing mid to large scale employee engagement events
- Able to work independently in a fast paced environment
- Detail-oriented, pro-active and with an attitude to get things done
- Able to multi-task and prioritize while also being hands on
- Polished and professional interpersonal communication, writing, and presentation skills.
- Proficiency in Microsoft Office
Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.
Top Skills
What We Do
Since 2004, Flow Traders has been a principal trading firm and one of the world’s largest liquidity providers, specialised in Exchange Traded Products (ETPs). Our headquarters in Amsterdam and offices in New York, Singapore, Hong Kong, Milan and Cluj accommodate more than 500 employees. Throughout the years, Flow Traders has received the industry’s recognition, winning numerous awards and has been listed as a company since 2015.
Our non-hierarchical approach stimulates innovation and development. We value creative minds and out-of-the-box thinkers and challenge them to make full use of their capacities. Our demanding, high-paced environment continuously puts us to the test.
Flow Traders fosters a strong team-oriented culture which rewards people for their contributions to the company as a whole rather than only in their direct area of responsibility.
At Flow Traders, we focus on professional and personal development; we encourage our people to be the best at anything they do by offering the right training. On top of that, we have our private gym where our health coaches provide our people with the right personal sports programs. We invest in our hard working people, because they hold the key to our success.
