Office Manager

3350 NW 119th Street Miami Florida 33167-2902

Why Valmont
 

We’re Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today. We are the modern workforce. Are you ready to move the world forward? Apply now.

Coatings’ Office Manager functions as a key member of the management team assisting the General Manager by following policies and using systems for planning, directing and controlling the accounting functions and practices for the site including  accounting systems, internal control, records and reports, management accounting information, credit policy, analysis, budgeting, forecasting, and interpretation of operating statistics and on-site Human Resources including benefits enrollments, staffing, market compensation reviews, employee relations, wellness, roll-out of company initiatives including annual fund-raising, training, regulation compliance and policy enforcement as well as payroll reporting and related issues

Essential Functions:

• Gathers supporting information for month-end close for processing the financial activities of the site.  This includes gathering and communicating financial information to the General Manager and Coatings Division Accounting employees. 
• Ensures that timely and thorough preparation of financial records and reports for use by management and operating personnel are completed based on the requirements set by Valmont CFO, Corporate Controller and Valmont Coatings Division Controller. These records must comply with generally accepted accounting principles (GAAP), governmental regulations, taxing authorities and the policies and procedures of the company.  
• Performs credit check, approves credit and monitoring credit status on new and existing customers, sets up of new customers in the AR system.  Sends letters of denial or acceptance, establishes suggested credit limits, makes collections calls and writes letters as appropriate.  Alerts and involves GM for escalated collections activity (personal handling, agency or attorney) approval.   Executes and tracks joint check agreements.   Keeps sales/GM updated regarding current customers and aging of A/R.  
• Processes customer invoices.  Deposit customer payments by check or process credit cards and communicate details to shared services for recording in A/R aging.  Follows up on discrepancies, issues credit memos, and involves General Manager in any issues needing to be resolved.
• General clerical work as needed including support answering phones.  Effective communication, both written and verbal, with customers, vendors and employees is required.  
• Ensures quality of output and processes in the Accounting area based on the Valmont Coatings Division Controller focus on providing on-time and accurate products and services to internal and external customers. This position will also manage the collection of necessary tax identification as instructed.  Assists the General Manager in achieving operational and financial objectives for this location. 
• Annually assist General Manager with next year’s budget (AOP).
• Assists employees with benefit related open enrollments.  Provide employees needing FMLA or STD claims the appropriate information to file a claim with The Hartford.  In addition, this position will work with the employee and management to ensure that all reasonable accommodation requests are handled appropriately and that the interactive process for return to work situations is followed and documented. 
• Posts job openings in order to comply with Valmont’s Affirmative Action Plan and ensures that all wage and hour and regulatory labor/employment posters required by city/county, state and federal law are posted and up to date.
• Ensures timely HRIS data relating to new hires, pay increases, position changes, and terminations.  This position works closely with Division HR and HR Regional Manager to make organizational changes outside of the typical department framework. This position is responsible for correct time tracking and attendance records and transmitting hours to Corporate Payroll and for logging all long-term leaves of absence into HRIS.  
• Assists with staffing including placing ads, reviewing applications, pre-screening applicants, interviewing, performing new hire orientation, E-Verify compliance, new employee training, performance management and employee development planning.
• Works with Division HR to gather market salary data for comparable positions.   Reviews market data and makes recommendations to the General Manager for adjustments to position descriptions, pay ranges and employee compensation as appropriate.  Reviews all job descriptions with the position incumbents periodically (at least bi-annually) and makes any changes necessary.  Oversees the merit review process and ensures timely completion of performance appraisals.  Compares reported performance to previous year’s performance and makes Operations Management as well as the General Manager aware of any discrepancies.
• Works with the Regional HR Manager to recommend appropriate levels of counseling and/or disciplinary action for workplace infractions.

Other Important Details about the Role:

• Ensures the accuracy of the general ledger and applicable financial statements.
• Utilizes General Manager and public information input to set credit limits for customers.
• Maintains accurate records of all current vendor contracts and/or agreements.
• Ensures that proper audit controls are in place and followed.
• Handles purchase requisitions as directed by the General Manager.
• Processes Accounts Payable accurately and timely for General Manager Review.
• Ensure that all fixed assets are located and labeled appropriately and agree to detail fix asset list that ties to the general ledger.
• Working with the General Manager selects his/her own employees.  If applicable, delegates work to subordinates, assigns work priorities to achieve maximum utilization of department resources and reviews performance of subordinates and recommends appropriate action.  Provides training to promote professional and personal development.
• Works well with others keeping a strong customer service focus in mind at all times for both internal and external customers.
• Gives recommendations for continuous improvement of products, processes and services and measurement of same to make efficient use of the company resources.
• Ensures that employees’ private and work-related information is safeguarded and maintained confidential.
• Ensures accurate and timely input into HRIS regarding new hire information, job changes, pay rate changes, terminations and other payroll related information.
• Ensures regulatory employment compliance including serving as the Coordinator for the Site Affirmative Action Plan and takes responsibility for compliance reporting including acting as liaison to outside agencies who may be performing audits of site plan.
• May act as Co-Coordinator or Co-Champion for the site safety program

Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):

• Preferred Bachelors in relevant field or Associates Degree with 3+ years of experience or 5+ years of relevant quality experience
• Good working knowledge of GAAP accounting practices.
• Working knowledge of HR regulatory compliance.
• Ability to communicate and work well with others.
• Basic understanding of accounting for invoicing purposes.
• Good working knowledge of Microsoft Office Suite products.
• Working knowledge of the basic HR functions:  Recruiting, Compensation, Benefits, Employee Relations, Regulatory Compliance, Performance Management.
• The ability to travel domestically up to 5% of the time

Highly Qualified Candidates Will Also Posses These Qualifications

• Accounting software experience
• Bilingual (Spanish & English)
• Safety compliance
• Effective training capability

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Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family’s overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:

• Healthcare (medical, prescription drugs, dental and vision)

• 401k retirement plan with company match

• Paid time off

• Employer paid life insurance

• Employer paid short-term and long-term disability including maternity leave

• Work Life Support

• Tuition Reimbursement up to $5,250 per year

• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email [email protected].