Project Coordinator

What We're Looking For

As the Office Manager for this mega project, you will coordinate all Project Office elements to ensure smooth operations. Your responsibilities will include managing project meetings, scheduling, preparing materials, and maintaining detailed minutes. Effective communication will be crucial, as you will address issues and provide timely updates to project managers and stakeholders. Additionally, you will perform various administrative tasks as needed to support the project's and team's smooth operation.

What You’ll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You’ll Need:

• Bachelor’s Degree, or
• Associate’s degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

What You'll Bring:

• Strong Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
• Effective Communication: Excellent verbal and written communication skills to interact with stakeholders.
• Attention to Detail: Keen eye for detail in documentation and scheduling.
• Proficiency in Project Management Software: Experience with tools like MS Project, Trello, or similar.
• Problem-Solving Abilities: Aptitude for identifying issues and implementing solutions.
• Team Collaboration: Ability to work well with diverse teams and foster a collaborative environment.
• Adaptability: Flexibility to handle changing project demands and timelines.

What We Prefer:

• Strong Interpersonal Skills: Ability to build and maintain relationships with diverse stakeholders.
• Proactive Attitude: Initiative to anticipate needs and address issues before they escalate.
• Time Management: Exceptional ability to manage time and meet deadlines in a fast-paced environment.
• Experience in Mega Projects: Prior experience managing office operations for large-scale projects.
• Software Skills: Strong Proficiency in all Microsoft Office applications.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#SR #Administration #FinanceAccounting

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Locations:

Atlanta, GA

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies.  Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB.  HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.