Office Manager

Bluevine is on a mission to enable a better financial future for small business owners through innovative banking solutions designed just for them. By combining best-in-class technology with advanced security and a deep understanding of the small business community, we deliver end-to-end banking and lending products that empower always-on entrepreneurs to grow their businesses with confidence. 

As a dynamic company with massive potential, we’re backed by leading investors such as Lightspeed Venture Partners, Menlo Ventures, 83North, Citi Ventures, and over 10 years of proven success. Since launching in 2013, we have grown exponentially, amassing over 400,000 customers across all 50 states and a global team of more than 500 people. Our passion is driven by purpose: to give small businesses the tools they need to succeed and we’re just getting started. 

All of this begins with our team who are driven by collaboration, problem-solving, and learning and growing together. With a commitment to innovation and community impact, our mission is to help every small business—and every team member—thrive. Join us! 

ABOUT THE ROLE:

Bluevine Bengaluru is seeking a dynamic and detail-oriented Admin Manager to oversee office operations, facility management, and employee transportation services. This role requires strong organizational skills, stakeholder management, and the ability to foster a seamless and efficient workplace.

WHAT YOU'LL DO:

1. Vendor Management

• Identify, evaluate, and negotiate with vendors for office supplies, services, and equipment.
• Maintain vendor relationships to ensure timely delivery and quality service.
• Monitor vendor performance and address any issues proactively.

1. Transportation & Cab Management

• Manage daily cab services for employees, ensuring efficiency and safety.
• Oversee vehicle maintenance schedules and compliance with safety regulations.
• Track transportation expenses and implement cost-saving measures.
• Coordinate transportation arrangements for visitors as needed.

1. Facility & Office Management

• Supervise office maintenance, security, and cleanliness.
• Implement access control, safety protocols, and emergency preparedness measures.
• Optimize office space utilization and allocation.

1. Administrative Operations

• Oversee administrative functions such as mail distribution, record-keeping, and inventory management.
• Develop and enforce office policies to streamline operations.
• Provide administrative support to senior management as required.
• Act as a liaison between employees and management to address workplace concerns.

1. In-Office Event Coordination

• Plan and manage company events, meetings, and conferences.
• Arrange catering, venue booking, audiovisual equipment, and logistics.
• Ensure events are executed smoothly within budget constraints.

1. Stakeholder & Compliance Management

• Serve as the primary contact for internal and external stakeholders.
• Communicate effectively with vendors, clients, partners, and regulatory authorities.
• Ensure adherence to workplace regulations and compliance standards.

WHAT WE LOOK FOR:

• Bachelor’s degree in business administration, Management, or related field.
• 5+ years of experience in office management or similar administrative roles.
• Strong leadership abilities with good interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to prioritize tasks, solve problems, and manage time effectively.
• Knowledge of relevant laws, regulations, and best practices in office management.
• Willingness to work in core night shifts.

Preferred Qualifications:

• Certification in Office Management or Facility Management.
• Experience with budgeting, financial analysis, and contract negotiation.
• Familiarity with HR policies and procedures.
• Creative thinking and event planning skills.

Company Values Integration:

At Bluevine, we believe in fostering a culture that embodies our core values:

• Grow Together: Growth isn't just about individual success; it's about lifting each other and thriving as a team. We believe in fostering a culture of collaboration, respect, support, and continuous learning.
• Lead with Integrity: Integrity is at the heart of everything we do, from how we treat our customers and partners to how we interact with each other.
• Push Boundaries: We encourage our team to challenge the status quo, explore new ideas, and push beyond our comfort zones. By embracing creativity and curiosity, we can break new ground and reach new heights together.
• Operate as Owners: Every member of our team is empowered to take ownership of their work. We trust each other to act with accountability and responsibility, driving results as owners.

Benefits & Perks:

• Excellent group health coverage and life insurance
• Meal allowance
• Transportation assistance
• Generous paid time off plan, Holidays
• Company-sponsored mental health benefits
• Financial advisory services for both short- and long-term goals
• Learning and development opportunities to support career growth
• Community-based volunteering opportunities