Office Manager

About the Role
As the Office Manager, you will be the heart of our office operations, ensuring everything runs smoothly, efficiently, and with a touch of hospitality. This contract role is perfect for someone who thrives in a fast-paced setting, enjoys problem-solving, and takes pride in creating an organized and well-run office. You’ll be in the office five days a week, playing a key role in shaping a positive and productive workplace experience.

Daily Operations & Office Environment

• Serve as the main point of contact for all office-related needs, ensuring a seamless day-to-day experience.
• Welcome and escort guests from the lobby, ensuring they feel comfortable and attended to.
• Manage incoming and outgoing mail and shipments, coordinating with couriers as needed.
• Keep office equipment (printers, scanners, coffee machines, etc.) in top shape by coordinating maintenance and troubleshooting issues.
• Maintain conference rooms by ensuring supplies (markers, pens, tissues, hand sanitizer, etc.) are stocked and tech is functioning.
• Oversee office supply inventory, tracking usage and replenishing as needed.

Kitchen & Social Spaces

• Audit and restock snacks and drinks weekly to keep employees energized.
• Monitor and track kitchen and snack spending to align with budget.
• Keep the kitchen organized and clean—restocking cups, coffee, and other essentials.
• Audit refrigerator contents, ensuring cleanliness and timely disposal of expired items.
• Set up the break room and common spaces for larger meetings and gatherings.
• Maintain drinks and snacks for the weekly social gathering and other events.

Events & Culture Support

• Coordinate with lunch caterers weekly to ensure smooth meal service.
• Assist with setup and cleanup for team lunches, meetings, and company gatherings.
• Plan and decorate common areas for holidays, team celebrations, and special events (and handle takedown afterward).
• Support company events, offsites, and team-building activities as needed.

Facilities & Vendor Management

• Act as the primary liaison for property management, maintenance requests, and general building operations.
• Oversee select vendor relationships (Shred-It, cleaning services, office supply providers, and more).
• Evaluate and refine office procedures, identifying areas for efficiency improvements.

Other Duties & Ad Hoc Projects

• Assist leadership and employees with miscellaneous administrative tasks as needed.
• Be a problem-solver and proactive thinker, anticipating office needs before they arise.

Qualifications

• Exceptional organizational skills – able to keep multiple tasks in order without missing details.
• Strong communication skills – both written and verbal, ensuring smooth interactions with vendors, employees, and guests.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• A high degree of flexibility and people skills, making everyone feel supported.
• Problem-solving mindset – thinking ahead to prevent issues before they occur.
• Proficiency in Google Suite, Slack, and other office software (and ability to quickly learn new tools).

This role is ideal for someone who loves creating a well-run, welcoming office environment and takes pride in the details that make a workplace feel great. If you’re proactive, resourceful, and love being the go-to person for making things happen, we’d love to have you on the team!
Compensation

The hourly range of $30 - $35 per hour; however, the base pay offered may vary depending on the market, job-related knowledge, skills and capabilities, and experience.
Xaira Therapeutics an equal-opportunity employer. We believe that our strength is in our differences. Our goal to build a diverse and inclusive team began on day one, and it will never end.
TO ALL RECRUITMENT AGENCIES: Xaira Therapeutics does not accept agency resumes. Please do not forward resumes to our jobs alias or employees. XairaTherapeutics is not responsible for any fees related to unsolicited resumes.