Office Manager

AnySignal is a startup whose mission is to usher in the next generation of RF products and services. For the most demanding space and defense missions, AnySignal provides a flexible platform with world-class performance that is easy to deploy, monitor, purchase, and upgrade.

Our team has a diverse range of backgrounds that cover cloud computing to artificial intelligence, communications and sensing, embedded systems, and much more.

The Office Manager will oversee daily office operations, manage administrative tasks, and support the CEO as well as various departments, ensuring the office runs efficiently and effectively. The ideal candidate is a problem-solver, a self-starter, and thrives in a fast-paced environment.

Key Responsibilities

• Office Operations: Manage office supplies, equipment, and office vendor relationships.
• Administrative Support: Assist executives and team members with scheduling, travel arrangements, and other administrative tasks.
• Facilities Management: Ensure the office is clean, organized, and properly maintained. Coordinate with building management and external vendors for repairs and services.
• Finance Support: Oversee office budget, manage expense reports, assist with accounts payable/receivable and invoice processing, expense report reviews, and assist with payroll and state tax compliance.
• Event Coordination: Plan and execute team events, meetings, and office celebrations.
• HR Support: Assist with onboarding new hires, maintaining employee records, and supporting employee engagement initiatives.
• Time Tracking & Compliance: Collaborate with engineering and finance teams to track time on projects and ensure compliance with policies.

Qualifications

• Experience: 3+ years of office management or administrative experience (startup experience preferred).
• Skills: Strong organizational skills, excellent attention to detail, and a proactive attitude.
• Tech-Savvy: Proficiency with Google Workspace, QuickBooks, and project/time-tracking tools is a plus.
• Communication: Exceptional verbal and written communication skills.
• Problem-Solving: Ability to think on your feet and solve problems independently.
• Team Player: Collaborative mindset with a focus on helping the team succeed.

Why Join Us?

• Be part of a dynamic and fast-growing startup.
• Opportunity to make an immediate impact.
• Competitive salary and benefits package.
• Great office culture.

In order to comply with the space technology export rules of the U.S. Government, such as the International Traffic in Arms Regulations (ITAR), it is necessary to be a U.S. citizen, a lawful U.S. permanent resident, a protected individual as specified by 8 U.S.C. 1324b(a)(3), or possess eligibility to secure the necessary authorizations from the U.S. Department of State. For additional information on ITAR, please seek further details.

AnySignal values and fosters an inclusive, accessible environment, where all employees and customers feel respected, supported and able to participate. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, visible minorities, veterans, people who identify as LGBTQIA2S+ and others who may contribute to diversification in our environment.

Should you have a need for accommodation, AnySignal will endeavor to meet your accommodation needs. At any stage of the recruitment and selection process you may make your needs for accommodation known through contacting our team, in confidence, by email to: [email protected]. We aim to provide equal access to all applicants with disabilities, please do not hesitate to contact us about accommodations.