Office Manager

Viatris OÜ

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.
Viatris empowers people worldwide to live healthier at every stage of life.
We do so via: 
Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and 
Partnership – Leveraging our collective expertise to connect people to products and services. 
 

Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment.

For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world.

The Role & What You Will Be Doing

Every day, we rise to the challenge to make a difference and here’s how the Office Manager role will make an impact:

• Coordinating office activities to ensure efficiency and compliance with company policies.

• Managing office supplies inventory, order necessary supplies, and oversee the office layout.

• Scheduling meetings and appointments, greeting visitors and providing general administrative support to our employees.

• Ensuring the maintenance of office equipment and liaise with IT support for troubleshooting.

• Responsible to do actual promo budget spending tracking.

• Supporting team with coordination company systems - HIPPO, LCM.

• Relevant local databases reports extraction/ preparation, support manager with monthly reports.

• Responsible with administrative and filing task including organizing promo materials and all documents as per corporate policy,

• Provide support and assistance to finance department such as tracking and process invoices through system to ensure timely payment.

• Support other HR related task such as record keeping on Sick leaves / vacation/ working hours record keeping.

• Additional responsibilities such as managing work and fire safety and other company compliance/regulation updates.

About Your Skills & Experience

For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences:

• Bachelor degree or equivalent in business, administration or a related field

• Min 2 years previous experience as Office Manager

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Ability to handle confidential information and Comfortable handling confidential information

• Strong organizational and time management skills, and ability to prioritize

• Hands on experience with office machines and printers

• experience with online platforms with aptitude to learn new software and systems

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks

• Administrative strength, as well as ability to learn new processes quickly

At Viatris, we are dedicated to building a truly diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t fully align with every requirement, we still encourage you to apply. You may just be the right candidate for this or other roles.

Why Viatris?

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. You will also have the opportunity to access excellent career progression opportunities and work-life balance initiatives.

Diversity & Inclusion at Viatris

At Viatris, diversity and inclusion are essential to our mission. The diversity we foster in all aspects of our business can be one of our greatest strengths in redefining healthcare not as it is, but as it should be. If you would like to know more about what diversity, equity and inclusion means to us, please visit https://www.viatris.com/en/Careers/Diversity-and-Inclusion

Sustainability at Viatris

Corporate social responsibility is fundamental to the Viatris mission. We work to advance responsible and sustainable operations and leverage our collective expertise to empower people to live healthier at every stage of life, recognizing that our actions affect the stakeholders and communities we serve. To learn more about our efforts, please visit https://www.viatris.com/en/about-us/corporate-responsibility

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. 

Viatris is an Equal Opportunity Employer.