Office Manager

At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,

Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,

and the community as a whole.

We have a rich and storied history. Colibri is one of the pioneers of online professional education,

introducing some of the first web-based professional education courses in 2001. Today, the company’s

family of brands are the leading online professional education platforms in their respective end-markets.

We proudly to serve >1 million customers annually and employ more than 1,500 mission-aligned

professionals. To learn more, please visit: www.colibrigroup.com

Position Overview

Are you someone with a strong customer service mindset who thrives on helping others and ensuring everything runs smoothly? Join us at Colibri Group as an Office Manager, where your dedication and proactive approach will play a key role in creating a welcoming, supportive, and organized environment at the Colibri Collaboration Center (C3).

As the go-to person for office operations, you’ll manage day-to-day activities, provide valuable support to team members, and ensure our workspace embodies our core values: Love, Joy, Boldness, Teamwork, and Curiosity.

If you’re eager to make a positive impact, enjoy solving problems, and excel at keeping things running seamlessly, we’d love to have you on our team!

What You’ll Do

• Oversee daily operations to ensure a clean, functional, and collaborative workspace.
• Manage office supplies, equipment, and vendor services to maintain availability and efficiency.
• Coordinate meeting space scheduling and support team events, workshops, and conferences.
• Serve as the primary contact for building management and external vendors for maintenance and office-related needs.
• Develop and implement office policies to streamline operations and enhance productivity.
• Provide calendar management, meeting scheduling, and occasional travel coordination for executives.
• Assist in preparing documents, reports, and presentations as needed.
• Support key teams, such as finance and accounting, with invoice tracking, correspondence, and scheduling.
• Oversee lease agreements, renewals, and terminations for corporate and leased facilities.
• Manage maintenance and repair needs, ensuring compliance with lease terms.
• Maintain centralized records for lease documents, timelines, and associated costs.
• Manage hot-desking arrangements and ensure technology resources meet hybrid workforce needs.
• Partner with IT to maintain reliable video conferencing tools and connectivity.
• Foster a welcoming and inclusive office culture to support team engagement.
• Organize office events, employee appreciation activities, and team-building initiatives.
• Act as a liaison between employees and leadership to address workspace needs.
• Develop and manage office and facility budgets.
• Review and process vendor invoices, ensuring cost-effectiveness.
• Maintain compliance with health, safety, and accessibility standards.

What You’ll Need to Succeed

• 3–5 years of experience in office management or facilities administration, ideally in a hybrid or remote-first environment.
• Strong organizational and time-management abilities.
• Excellent interpersonal and communication skills with a customer service mindset.
• Financial acumen, including budgeting and invoice processing.
• Problem-solving skills and adaptability in a fast-paced environment.
• Proficiency in Microsoft Office Suite, Google Workspace, and facility management tools.
• Bachelor’s degree in business administration, facilities management, or a related field preferred.
• Knowledge of lease management, contract negotiations, and IT networking requirements a plus.

Work Location: On-site

Address: 399 S Spring Ave, St. Louis, MO 63110

Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!