Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers).
About the Role
We are seeking a proactive, detail-oriented, and enthusiastic Office Manager to lead the operational heartbeat of our Monks Toronto office. As the first point of contact for our team and visitors, you will be a key player in shaping a welcoming, organized, and collaborative workspace. This role blends traditional office management with culture-building, health and safety leadership, and strategic operational oversight. If you thrive on variety and have a knack for creating order and efficiency, we’d love to meet you!
Responsibilities:
- Open the office at 9:00 am daily, setting a positive tone for the day.
- Perform daily walkthroughs to ensure the workspace is client- and team-ready.
- Manage relationships with vendors, including facilities maintenance, cleaning services, catering, and others, creating a friendly and professional impression.
- Champion our Monks culture by fostering an inclusive and vibrant work environment.
- Ensure the office is well-stocked with essentials like groceries and office supplies
- Welcome new team members with detailed office tours and act as their go-to resource during onboarding.
- Plan and execute onsite and offsite team-building activities, events, and holiday parties.
- Serve as the certified employee representative on the Joint Health & Safety Committee.
- Ensure compliance with health and safety regulations, including implementing initiatives aligned with OHSA standards.
- Manage incoming and outgoing communications, including phones, emails, and mail.
- Manage all office invoices and budgets, monitoring and reconciliation of all office expenses.
- Take on diverse tasks such as arranging key cutting, managing lunch pickups, or running other essential errands as needed.
About YouThe essentials:
- Proven track record in office management, facilities coordination, or a similar role.
- Ability to work from our Toronto Office located near Liberty Village, Monday - Friday, 9 am - 6 pm.
- Excellent organizational and multitasking abilities, strong communication and interpersonal skills, and a proactive problem-solver.
- A natural leader who fosters a positive, inclusive, and engaging workplace culture.
- Comfortable with a dynamic workload and able to adapt to shifting priorities.
- Familiarity with health and safety standards (OHSA compliance is a plus) and financial processes related to office operations.
- Tech-Savvy - Proficient in office tools and systems, with the ability to manage modern workspaces effectively.
What you'll bring to the role:
A passion for creating a seamless and engaging work environment. A creative and solution-oriented mindset, always ready to take initiative and anticipate needs.
Join Our Team! If you’re ready to be the operational glue that holds our dynamic team together, apply now and become a vital part of Monks Toronto!
At Media.Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.
Media.Monks is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under local accessibility laws.
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Monks has provided a compensation range that represents its good faith estimate of what Monks may pay for the position at the time of posting. Monks may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on job-related factors, but not based on a candidate’s sex or any other protected status.
Salary Range
$60,000—$65,000 CAD
About Monks
Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.
Monks was named a Contender in The Forrester Wave™: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.
We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.
What We Do
Monks is the global, purely digital, data-driven, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.
Monks was named a Contender in The Forrester Wave™: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.
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