Office Manager

Office Manager

WHO WE ARE 🌍:

Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram.

Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors, including Bessemer Venture Partners.

With 200+ teammates across international offices in Barcelona, Amsterdam, Yerevan, São Paulo, and Austin — Manychat helps businesses across the globe improve their ROI and grow faster.

WHO WE'RE LOOKING FOR 🌟:

We are seeking an organized and proactive Office Manager to support the team and keep our office operations running smoothly. 

If you’ve got experience in office management or administrative support–especially in a startup– and are comfortable with office productivity tools like G-Suite, and Slack, you might be the one we are looking for. Strong communication and multitasking skills are key. If you are empathetic, and open-minded, we want to hear from you!

WHAT YOU'LL DO 🚀

Office logistics coordination:

• Create and maintain comfortable working conditions by continually improving the office space.
• Manage the office environment, ensuring all aspects are well-maintained and support  productivity.
• Keep the office stocked with essentials— beverages, office supplies, snacks, and more.
• Source and manage relationships with vendors for catering, office supplies, travel support, and other needs. Handle negotiations and contract management.

Employee wellbeing:

• Welcome new employees and assist with their onboarding process.
• Manage IT inventory, including ordering equipment for new hires.
• Engage in people team initiatives and projects.
• Take on ad hoc projects related to company culture and improve the employee experience.

Planning and coordination of internal events:

• Participate in organizing team buildings and company events.
• Plan and coordinate team outings.
• Handle business travel arrangements, including booking flights and hotels.
• Support the distribution of corporate merchandise and deliveries.
• Oversee budgets for team buildings and team lunches.
• Support Employer brand team in meetups and conferences preparation

WHAT YOU'LL BRING 💥

• 2-3 years of relevant experience as an Office Manager, Administrative Assistant, or Workplace Operations Manager, preferably in a startup environment.
• Proficiency in G-Suites, Zoom, and Slack. Knowledge of Notion and Miro is a plus.
• Exceptional attention to detail and problem-solving skills.
• Strong verbal and written communication skills.
• Effective negotiation skills.
• A proactive, empathetic, and an open-minded approach.
• Experience organizing events for team building and celebrations.
• Strong organizational skills and the ability to perform a wide range of duties.
• Strong interpersonal skills, with the ability to communicate effectively with team members at all levels.
• Ability to manage multiple tasks and projects simultaneously.
• Knowledge of Spanish is a plus.

WHAT WE OFFER 🤗

Here’s how we care about your growth, well-being, and comfort:

• Professional development budget for relevant conference tickets, training programs, or courses.
• Flexible benefits package to customize your own perks.
• Comprehensive health insurance for both you and your family.
• Hybrid format to split your time between the comforts of home and collaborative WeWork spaces.

Manychat is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.

This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you’re set up for success.