Office Manager

JOB TITLE: Office Manager

LOCATION: Los Angeles, CA (In-Office Mon-Fri)

REPORTS TO: Chief of Staff

The Company:

Sunbit builds financial technology for real life. Our technology eases the stress of paying for life’s expenses by giving people more options on how and when they pay. Founded in 2016, Sunbit offers a next-generation, no-fee credit card that can be managed through a powerful mobile app, as well as a point-of-sale payment option available at more than 20,000 service locations, including 1 in 3 auto dealerships, optical practices, dentist offices, veterinary clinics, and specialty healthcare services. By introducing a flexible way to pay over time, we are proud of our ability to lift up service providers and retailers while helping consumers when necessary expenses arise... regardless of whether they were expected or unexpected. Sunbit was included on the 2022 Inc. 5000 list. The financial technology company has also been named as a Most Loved Workplace®, Best Point of Sale Company, and as a Top Fintech Startup by CB Insights. We use cutting-edge innovations in financial technology to bring leading data and features that allow individuals to be qualified instantly, making purchases at the point-of-sale fast, fair and easy for consumers from all walks of life. We create value focused on our core values; we work tirelessly to ensure that Sunbit becomes available to everyone, everywhere.

Sunbit is proud to be recognized on the CB Insights List of Unicorn Companies, with a valuation of $1.1B. (https://www.cbinsights.com/research-unicorn-companies)

The Role:

We are looking for an outgoing, organized, and ambitious Office Manager, at our Los Angeles office. Sunbit is a new point of sale financing product that offers financing in stores throughout the US. Your primary duties will be to manage the daily needs of our office and provide support to various team members. This is a great opportunity for someone who is a smart, driven and organized professional who has demonstrated their ability to execute projects, problem-solve and work with multiple shifting priorities. This role is based in our Westwood Los Angeles Office HQ and is required to be in person Monday-Friday.

Requirements

Responsibilities:

• Act as the day-to-day liaison/first point of contact for employees and visitors entering the office
• Oversee all office operations and ensure a well-organized and efficient workspace
• Manage/coach office administration staff 
• Communicate and oversee implementation of office operations, policies, and procedures. 
• Assist in the preparation and coordination of high-level, Executive/investor meetings
• Provide support for company events and/or meetings including helping to set up or break down the office space used, ordering and/or picking up food, and helping to coordinate with guests or vendors
• Advise of any improvements that can be made to the office and promptly resolve any office issues (ex: leaks, low inventory on supplies, etc) 
• Ensure kitchen space is always clean and stocked with necessary supplies and snacks/drinks
• Assist the People team with onboarding and offboarding tasks as needed
• Manage building access (activation and deactivation of fobs/door entry) 
• Manage relationship with building personnel (maintenance, office management, parking, security, etc)
• Manage and maintain relationships with vendors
• Utilize Google Suite for data entry, email correspondence, and scheduling
• Ensure office is organized, stocked, and clean on a daily basis
• Order office supplies
• Manage the receiving and distribution of mail and packages
• Manage in-office moves
• Schedule meetings with difficult, conflicting schedules
• Expense reconciliation for Management Team Members
• Support for Management Team Members
• Calendar and supervise maintenance of office equipment including copier, fax machine, and phones
• Coordinate employee safety, welfare and wellness
• Provide ad hoc support to employees working in office

Experience / Skills Required:

• Excellent verbal and written communication skills
• Friendly and helpful demeanor
• 2-4 years experience in a similar role, with at least one year of experience in a supervisory role
• Working knowledge of office processes
• Calendar management 
• Building management experience
• Knowledge of Microsoft Suite (MS Word, Excel, PowerPoint, Outlook). 
• Proven problem solving ability with long-term view – able to not only resolve issues quickly, but analyze and evaluate information to develop robust, comprehensive long-term solutions if needed
• Ability to manage competing demands and handle frequent change or unexpected events

The Perks:

• Join one of LA’s fastest growing startups (2022), A Most Loved Workplace, and #306 on the 2022 Inc 5000 list
• Mission driven + empowered + collaborative
• Competitive pay and stock options
• Unlimited PTO
• Health Insurance options including Medical, Dental, Vision, Life, EAP, FSA, & Maternity Leave
• Newly added HSA and Pet Insurance
• 401K Plan with Matching
• Cell Phone Stipend
• Casual Dress
• Open door policy / Open office floor plan
• Team based strategic planning + Team owned deliverables

How We Pay: 

• We believe in paying fairly and equitably based on a number of factors including but not limited to previous experience, relevant work history, interview performance, geographical location, internal equity, and expected level of ownership.
• We are targeting a base salary of $67,000-75,000 per year for this role
• This role will also be granted company equity via stock options

Cultural Competencies for Success at Sunbit:

• Serve others before self - Service oriented mindset
• Own the impact - Take pride in effectively managing payroll on a daily basis
• Connect genuinely - Effectively connect with internal stakeholders
• Act fast - Respond to internal team members in a timely manner
• Include always - Work closely with Accounting team and actively welcome peers within the organization
• Innovate for good - Continuously help our internal team create efficient processes

Sunbit is an Equal Opportunity Employer. We strive to provide a professional & welcoming workplace for all employees.