Office Manager (Stage)

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.

We are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us.

As a result of this growth, we are now looking for a talented Office Manager Intern to join our Office Management team, based in our Milan office. 

The role

The Office Manager role will cover a wide range of different tasks, as it liases and cooperates daily with various departments within the company. The Office Manager will be responsible for: 

• Handling and sorting incoming calls
• Welcoming and guiding guests and candidates
• Sorting company mail and coordinating all incoming and outgoing post 
• Managing meeting rooms, supporting the coordination and execution of various events
• Building and maintaining relationships with suppliers (requesting quotations, liaising with them for all company’s needs), ordering office supplies and stationeries
• Creating ad hoc reporting 
• Supervising all activities in relation to facilities management (periodical maintenance work, Health & Safety, coordination of all office spaces)
• Managing company’s car fleet 
• Collaborating with the Office Management team in other countries (France, Germany, Spain)
• Supporting the HR team with onboarding activities (management of IT assets, meal voucher cards etc..)

Our ideal Office Manager will have a keen interest in joining an international, dynamic team environment and improving their administrative skills. As well as: 

• Fluent English and native Italian (knowledge of additional languages is considered a plus!)
• Familiarity with G Suite package
• Excellent problem solving skills 
• Ability to handle highly sensitive and confidential material 
• Ability to work within a team environment and to liaise with people at all levels 
• Outstanding communications skills and proactivity 

Working pattern and location

• Monday to Friday, 40 hours a week 

• Internship 
• On site (Milan) 

• Paid internship

• Meal vouchers (for each day worked)
• Three days of onboarding in our office, with evening team building event
• Food canteen onsite
• Bi-monthly appointment for collaboration days, with free breakfast in the office
• Internal training paths and support with external education
• 1:1 English classes up to B2 level 
• Diverse and dynamic environment, with plenty of opportunity to grow and make an impact 

MotorK is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any kind. Our company is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MotorK are based on business needs, job requirements, and individual qualifications, without regard to race, colour, religion or belief, age, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.