Office Manager & Executive Assistant

For the past 25 years, Bullhorn has dedicated itself to building industry-leading, cloud-based software for the staffing and recruitment industry. Led by the original co-founder, partnered with private equity, and powered by seasoned leaders across a global workforce with an eye toward innovation, Bullhorn has had year over year growth, making it the market leader in the recruitment software space while allowing for new opportunities for over 29% of our employees to advance their careers in the past 12 months.

We are a remote-first organization and over 38% of our employees reside outside the United States. Headquartered in Boston, we also have offices in London, Brighton, Rotterdam, Amsterdam, Frankfurt and Sydney (just in case you’re in the area to stop by). Whether you’re local or remote, our vision is to ensure every employee has a sense of belonging, a voice that is heard, and a clear path for success. Your incredible experience as an employee will consist of flexible work hours to ensure a positive work-life balance and use Zoom, Slack, and other tools to stay connected.

About the Role

The Office Manager is the face of our Boston operation and is responsible for managing our well run office space used by employees, executives and clients. You will take the lead on planning and organizing our regular social events and ensure smooth running of all facilities.

In addition, you will support our Chief People Officer (CPO) and Chief Corporate Development Officer (CDO) administratively by managing their calendar, travel, expenses and off-sites.

A typical day might include:

• Working with the landlord, building management & vendors, purchasing office supplies (including company swag), filing, and managing office budgets & access

• Greeting guests, answering phone calls, setting meetings, arranging travel whilst adhering to health and safety protocols for all visitors & employees

• Planning local parties, engagements and lunches while supporting the coordination of regional/global engagement activities

• Supporting the CPO and CDO with calendar management, coordination and meeting logistics, travel arrangements both international and domestic and expense management

• Collaborating across functions, especially amongst the other assistants, executives and HR Team to help drive initiatives

• Ensuring the office is maintained to a high standard including light cleaning / maintenance of communal areas and replenishment of refreshments, snacks, tea & coffee etc.

This role may be a fit for you if:

• You are a self starter and great communicator with a can do attitude where no task is too small

• You have a strong proficiency of Google Suite, Slack, and Zoom

• You can organize, prioritize and multitask with excellent time management skills

• You are comfortable in a fast paced, flexible and sometimes ambiguous environment

• You are accountable and work to tight deadlines

• You have experience working with Executives or other Senior Leaders

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What we offer...

• Benefits eligibility effective DAY ONE including Medical, Dental, Vision, 401(k), 401(k) Match, and more
• Unlimited Planned Paid Time Off
• Global Mental Health Support
• On-Demand Learning & Development
• Quarterly paid volunteer days
• Lucrative Employee Referral Program (eligible for prior to your first day)
• Company-wide mentor program

Bullhorn's core purpose is to create an incredible customer experience, which starts with first creating an incredible employee experience. Our vision is for every employee to have a sense of belonging, a voice that is heard, and a clear path for success. We are committed to building diverse and inclusive teams, and our culture is shaped by our five core values: Ownership, Energy, Speed & Agility, Service, and Being Human.

We are a people-first culture where everyone’s contribution is valued and respected. We're looking for smart, forward-thinking individuals who aren't afraid to challenge the status quo and bring fresh perspectives to the table. If you're someone who thrives in a casual, yet fast-paced and agile environment, we'd love to have you join us.