Office Manager Croatia
At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.
Here in Alcon we are now looking for Office Manager to join our team in Zagreb.
In this role, a typical day will include:
- Managing Alcon’s central customer mailbox and post and forward queries to responsible colleagues based on internal guidelines, with special attention to adverse event reporting
- Managing, archiving incoming invoices and forward them towards Finance according to internal guidelines and procedures. SPOC for the Finance department
- Archiving Expense reports submitted to T&E
- Coordinating creating purchase orders in company ERP system
- Managing courier service (sending and receiving of packages), and internal posting system
- Active participation in the planning and execution of company and/or partner events in terms of catering, information gathering
- Ordering of office stationary and keeping track of costs
- Main point of contact with facility management (e.g. coordination of repairs, office renovation, ad hoc issues)
- Main contact person with service provider responsible for company archives (coordinating yearly file archiving process, managing requests for incoming and outgoing files to/from external archive location)
SOP procedure management and monitoring related to office processes
HSE & HR administration support
- Leadership Team activities coordinator (Company Partnership Days ex.)
- Coordination of department responsible employees for IGM activities and requests
- Preparation, coordination and follow-up of contracts according to company policy
- Follow-up and implementation of the changes in the contracts
- Coordination of signatures and documenting contracts in appropriate systems and databases
- Tracking and managing the validity of contracts
WHAT YOU’LL BRING TO ALCON:
- College degree or experience (1-1,5 years) in administrative field, serving as office manager, receptionist or coordinator would be ideal
- Fluent English language is a must
- Positive and communicative personality, ability and desire to learn and develop skills
- Strong with MS Office programs, especially with Excel
- You should be based in Zagreb
HOW YOU CAN THRIVE AT ALCON:
- Great opportunities for personal and professional growth, opportunities to join the team for longer perspective
- Full social package which includes private insurance, pension plan, annual bonus, meal allowance, and many other
- Professional, friendly team and wonderful internal culture
Alcon Careers
See your impact at alcon.com/career
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If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.
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What We Do
Alcon helps people see brilliantly. As the global leader in eye care with a heritage spanning more than seven decades, we offer the broadest portfolio of products to enhance sight and improve people’s lives. Our Surgical and Vision Care products touch the lives of more than 260 million people in over 140 countries each year living with conditions like cataracts, glaucoma, retinal diseases and refractive errors. Our more than 20,000 associates are enhancing the quality of life through innovative products, partnerships with eye care professionals and programs that advance access to quality eye care.
