Office Manager & Admin

Join and be a part of an Exciting, Expanding International Tech Company! 🚀

AutoScout24 is the leading online marketplace for buying and selling cars in Belgium. With over 30 million monthly views on our platforms and 4 million app downloads, we connect automotive enthusiasts across Europe, operating in countries such as Germany, Italy, Austria, the Netherlands, and of course, Belgium – Luxembourg & France.

Our mission is to make buying and selling vehicles as simple as possible.

About the job: Office Manager & Admin at AutoScout24 Belgium
Job Overview

We are looking for a highly organized, proactive, and results-oriented professional to take on the role of Office Manager & Admin at AutoScout24 Belgium. This key position is crucial for the smooth operation of our office and provides essential support across finance, procurement, marketing, and HR functions. The successful candidate will manage a wide range of administrative and operational tasks, ensuring both the office environment and business processes are optimized for maximum efficiency and effectiveness.

Key Responsibilities

Office Management:

• Manage office supplies and oversee suppliers.
• Ensure an efficient and well-maintained office environment.
• Coordinate car fleet management (tyre changes, accidents, etc.).
• Address employee needs related to phone subscriptions, fleet issues, and general administrative support.
  

Finance/Procurement Support:

• Assist with accounting tasks (invoices, reports, accounts receivable).
• Support bad debt management and prepare files for collection.
• Help with purchasing and administrative tasks in the Coupa system.
  

Marketing & Event Coordination:

• Assist with B2C newsletters and B2B initiatives.
• Organize and coordinate events.
• Manage production and distribution of marketing materials.
  

Employee Support:

• Coordinate training sessions and events.
• Support the HR manager and address employee-related issues.

Required Qualifications and Skills

Education & Knowledge:

• Strong skills in either French or Flemish are essential.
• A high level of English is required for clear communication with the team in Germany.

Key Skills:

• Excellent organizational and time-management skills.
• Advanced knowledge of PC software and office tools (Excel, Word, etc.).
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication skills, both verbal and written.

Experience:

• Min 5 year similar experience in secretarial, personnel assistance, office management, or accounting roles or equivalent experience acquired through professional experience.
• Demonstrated ability to manage diverse administrative tasks across various departments.
  

Why Join Us?

At AutoScout24 Belgium, we value initiative, teamwork, and the drive for excellence. As an Office Manager & Admin, you will have the opportunity to work in a fast-paced and supportive environment, with a focus on innovation and continuous improvement. You will play a key role in optimizing our business operations and ensuring that both our office and employees are well-supported.

What We Offer

• A stimulating position with attractive compensation.
• A collective bonus to celebrate team successes.
• Meal vouchers and eco vouchers for your daily expenses.
• A mobile phone to stay connected.
• DKV insurance for your health and well-being.
• 24 vacation days to balance work and personal life.
• A company car with a fuel card for easy travel/or an equivalent budget (after 1year).
• The possibility to work in a hybrid model for more flexibility.
• A career opportunity within an international organization with a young and motivated team.
• An excellent working atmosphere with breakfast meetings, team-friendly activities, an informal work culture, and a close-knit team.
• Continuous professional development to support your growth.

Interested?

If you recognize yourself in this description and are ready to join a dynamic and rapidly expanding company, don't hesitate to apply now!