Office Coordinator

WHO WE ARE
We are PEAK6, a leading investment firm, using technology to find a better way of doing things. The company's first tech-based solution was developed in 1997 to optimize options trading, and over the past two decades, the same formula has been used across a range of industries, asset classes, and business stages to consistently deliver superior results. Today, PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forward-thinking businesses. PEAK6's core brands include PEAK6 Capital Management, PEAK6 Strategic Capital, Apex Fintech Solutions, FOCUS, We Insure, Evil Geniuses, Poker Power, and Zogo.
ABOUT THIS ROLE
As a Facilities Coordinator, you will be the first point of contact for all employees, executives, guests, and vendors at our organization, ensuring a professional and exemplary experience. You will be key in maintaining the operational efficiency of our office environment, overseeing administrative duties, and managing the reception area.
This role is based out of our Austin HQ and will be in office 5x a week.
Responsibilities:

• Serve as the first point of contact for employees, guests, and vendors, providing a high level of customer service.
• Manage the guest registry and ensure that all guests are pre-registered with building security.
• Oversee and support all administrative duties to ensure that the office is operating smoothly.
• Handle the reception desk responsibilities including answering incoming calls, preparing and managing outgoing mail, coordinating courier services, and providing assistance as needed.
• Maintain the workplace, ensuring it is clean and presentable by checking conference rooms, turning lights on, restocking the kitchen, and wiping counters.
• Comply with building procedures, state, and local regulations to maintain a safe and clean office space.
• Coordinate logistics for company gatherings or executive-hosted events.
• Provide personal support tasks such as running errands or managing personal appointments with prior agreement.
• Assist in the management and execution of projects or initiatives led by executives.
• Assist employees and executives with desk and conference room reservations.
• Manage and modify daily the Google calendar for office events and reservations.
• Contribute to facility budget and inventory management, ensuring effective resource Utilization.

YOUR EXPERIENCE

• 2-5 years experience in a facilities role or in a professional office setting
• Experience working with or alongside Executive suite
• Excellent communication and interpersonal skills
• Customer service mindset
• Adaptability and flexibility to working hours in office
• Ability to handle confidential information with discretion
• Basic technical knowledge of IT equipment
• Experience in managing budgets and expenses
• Strong organizational and multitasking skills

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OUR REWARDS
We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.
PEAK6 is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
PEAK6 is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please contact our HR department at [email protected]. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.
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