Office Coordinator

This is Adyen

Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition. 

For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.

Why you should join the Workplace team

The Adyen Workplace team provides daily office support for every employee at Adyen; from creating a welcoming experience upon entry in all of our global offices, to designing, building and maintaining comfortable, inclusive, work environments across the globe. We are committed to creating environments in which all Adyen team members can perform at their best.

Our Workplace Coordinators are the main point of contact for our employees office-related needs and oversee all facets of daily life in our offices, including custodial and maintenance teams, office administration, internal projects and requests, and events. The ideal candidate is organized, detail-oriented, pro-active, enjoys being part of a team, and is eager to learn about all facets of managing an office. 

You will work with both your local Amsterdam-based team and with globally-based, cross-functional teams to support the Adyen vision; strong partnership, communication, and customer service skills are crucial for this role. We are the internal brand ambassadors responsible for creating the best possible Adyen experience in our offices for all employees, guests, and clients.

What you’ll do:

• Assist with day-to-day office operations, including managing our Workplace request mailbox. Ensure open tasks are being properly tracked via several sheets, and are closed in a timely manner.  
• Act as the first point of contact for our employees, incoming vendors (repairs/deliveries/guests), and the reception, security and the cleaning teams - a welcoming, friendly persona and the ability to manage in the moment is crucial.
• Maintain office supplies inventory and place new orders as needed, ensuring efficient and cost-effective procurement.
• Assist with administrative tasks, such as data entry, invoice handling, filing, and document organisation.
• Work with a team to coordinate various internal projects and office events efficiently and cost-effectively, while ensuring the office is running smoothly. 
• Support the global Workplace teams in other global offices as needed. This may require going abroad to support the office(s).
• Work with partner teams to organize and support self-management of internal events as needed; make sure all parties involved know what their role is and keep track of them meeting their deadlines.
• Pro-actively stay aware of and manage all building- related maintenance needs and work with the Workplace team to keep the buildings up to date, clean and in good repair at all times.
• Becoming a member of the Health & Safety (BHV) team. 

Who you are:

• An approachable personality with excellent communication and interpersonal skills. You don’t shy away from approaching people to welcome them, or give them feedback related to office matters.
• Highly organized with the ability to work on multiple tasks in a fast paced, ever-evolving environment. You like to keep things organized, functional, and have an eye for details.
• Motivated team player where winning is more important than ego. 
• Outgoing and positive with great communication skills. 
• Flexible and open-minded personality who enjoys working in a global, multicultural environment.
• Hands-on problem solver who can make their own decisions when needed. 
• Positive attitude and a can-do mentality.

Additional requirements: 

• Minimum of 1-2 years experience working in a similar role in a relevant field
• Fluency in Dutch and English is required for this position.
• The ability to work on-site daily in our offices in Amsterdam. 
• Some domestic and international travel is required.

Our Diversity, Equity and Inclusion commitments 

Our unique approach is a product of our diverse perspectives. This diversity of backgrounds and cultures is essential in helping us maintain our momentum. Our business and technical challenges are unique, and we need as many different voices as possible to join us in solving them - voices like yours. No matter who you are or where you’re from, we welcome you to be your true self at Adyen. 

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? If so, Adyen encourages you to reconsider and apply. We look forward to your application!

What’s next?

Ensuring a smooth and enjoyable candidate experience is critical for us. We aim to get back to you regarding your application within 5 business days. Our interview process tends to take about 4 weeks to complete, but may fluctuate depending on the role. Learn more about our hiring process here. Don’t be afraid to let us know if you need more flexibility.

This role is based out of our Amsterdam office. We are an office-first company and value in-person collaboration; we do not offer remote-only roles.