Office Coordinator

Company Description

Evolution is a market-leading Swedish company, developer and provider of products and services for online casino entertainment founded in 2006 and listed on Nasdaq Nordic (EVO).Across our 40+ sites, we have 20 000+ people working in the fields of Product Innovation, Software Development, Game Presenters & Hosts, IT support, Facility & Studio build as well as support services.

Evolution's dynamic and creative environment creates a unique opportunity for personal and professional growth.

Since entering the Armenian market in 2020, Evolution Armenia has rapidly established itself as a major employer with a reputation for excellence. We are committed to becoming one of the premier employers in the region, offering exciting career opportunities and challenging experiences.

Are you ready for new opportunities and eager to gain valuable experience?

If you’re prepared for challenges and growth, we want to hear from you.

Job Description

• Provide office support services to ensure efficiency and effectiveness within Evolution Armenia office;
• Greet, assist, and/or direct the public to the appropriate host employee;
• Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive, register and send mail and cargos from/to company parties or partners;
• Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy;
• Manage and supervise plants & gardening service;
• Ensure that the reception area is kept tidy and clean always;
• Cooperate with Security;
• Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance;
• Manage main canteen and small kitchens to be always in order;
• Maintain general office tidiness and supervision of cleaners;
• Take part in training processes of the new employees in department;
• Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.;
• Managing wiki page & EvoSpace for related responsibilities;
• Manage ‘Fame wall’ updates and supervise technical condition;
• Pre-approve all office-related orders with Senior Receptionist & Office Manager;
• Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required;
• Monitor office supplies inventory and take care of groceries and water supplies in the office-place order, control deliveries, and go shopping if needed, prepare expense reports;
• Monitor and manage with Gym and Yoga related matters;
• Ensure compliance with all company policies, procedures, and guidelines;
• Assist with Real Estate questions;
• Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing;
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure the availability of office supplies in meeting rooms;
• Perform other duties, as requested by the team leader, which are related to this position, and which meet the qualifications;
• Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working hours, and it is not considered as additional work.

Qualifications

• Secondary education as minimal requirement;
• Professional Working Proficiency in English and Armenian written and verbal, Russian language will be considered as a plus.
• Experience with standard software applications, including MS Office, Windows etc.
• High sense of responsibility, punctuality, accuracy, and attention to details;
• The ability to accurately fulfil the direct management orders and work tasks;
• Tact and discretion, for dealing with confidential information;
• Multitasking- flexible and adaptable approach to work, the ability to work in a fast-paced, ever-changing environment the ability to work independently and in a team, and great communication skills.

Additional Information

We offer:

• Health insurance;
• Outstanding experience in an international environment;
• Excellent working environment including gym and canteen;
• Privilege card;
• Opportunity to use to Bookboon - the world's largest eBook and audio learning publisher (eBooks, Podcasts, Live Virtual Classrooms, Online classes etc.).