Office Coordinator

Would you like to be part of an international organisation? Do you thrive being involved in various tasks and contributing to a developing organisation? Are you looking for a diverse and dynamic work environment with a strong collaborative culture?
If yes, you may be the Office Coordinator that the World Diabetes Foundation (WDF) is looking for. Read through and apply for this exciting opportunity!
The position
You will join an organisation of +35 ambitious and dedicated colleagues in a dynamic and international environment that values team spirit and strong interpersonal relations. You will be a part of the Operations, Finance and Communication team and report directly to the Senior Director of the department.
The job includes a wide range of tasks supporting WDF's secretariat and Board of Directors including preparation of donation agreements, release of project payments, financial tasks and follow-up, HR tasks such as recruitment and on-boarding of new employees, dedicated HR support to WDF colleagues as well as facility management. You will also be engaged in the preparation of various meetings, events and larger conferences, help ensure we adhere to relevant guidelines, support team members, engage in the annual fundraising project coordination, and assist with cross-functional tasks.
As an Office Coordinator, you are offered a challenging and broad position in WDF. Your daily tasks will be to:

• Manage financial tasks including invoices, procurement, interim accounts, and coordinate and manage arrangement and payments

• Handle HR tasks such as onboarding, offboarding, recruitment, and provide day-to-day administrative assistance and ad hoc requests

• Ensure occupational health and safety compliance and oversee facilities management and office logistics

• Support planning and execution of meetings, events and conferences

• Oversee fundraising efforts and manage income streams

• Perform a broad array of ad-hoc administrative tasks

Qualifications
To succeed in this role, you have:

• Minimum 3-5 years of experience with administrative and coordinating work

• Potential educational background as bachelor or diploma in administration or similar. Proficiency in English and Danish both in writing and in speaking. Additional language skills in e.g. French or Spanish are considered an asset

• Thorough knowledge of Microsoft Office applications (MS Word, Excel, PowerPoint, Teams, etc.) and other relevant IT tools and platforms

• Detail-orientation with a systematic approach to follow-up

On a personal level, you are driven by curiosity and a proactive nature that drives you to explore new ideas and network with others. You are a team player who excels at multitasking and staying operationally focused. Your ability to constructively contribute helps you to unify different teams and ensure smooth partnership.
About the World Diabetes Foundation (WDF)
The World Diabetes Foundation is a leading global funder of diabetes prevention and care projects in the developing world. Our vision is to alleviate human suffering related to diabetes among those in greatest need. We pursue sustainable, scalable approaches, helping countries meet global goals for improved care of diabetes and other non-communicable diseases. Since its inception in 2002 WDF has facilitated more than 600 projects in 120 countries. WDF is located in Bagsværd, close to Copenhagen.
Contact
For further information, please contact Søren Viskum Larsen at ( [email protected] / +45 3079 3762) or visit www.worlddiabetesfoundation.org
Deadline
24 October 2024.
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