Office Coordinator / Receptionist

Company Overview:

Privately owned and operated, Digible was founded in 2017 with a mission to bring sophisticated digital marketing solutions to the multifamily industry. We offer a comprehensive suite of digital services as well as a predictive analytics platform, Fiona, that is the first of its kind. 

At Digible, Inc. we love to celebrate our diverse group of hardworking employees – and it shows. We pride ourselves on our collaborative, transparent, and authentic culture. These values are pervasive throughout every step of a Digible employee's journey. Starting with our interviews and continuing through our weekly All Hands Transparency Round-up, values are at the heart of working at Digible.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at Digible.

Digible Core Values:

• Authenticity - The commitment to be steadfast and genuine with our actions and communication toward everyone we touch.
• Curiosity - The belief that a deep and fundamental curiosity (the "why") in our work is vital to company innovation and evolution.
• Focus - The collective will to remain completely devoted and ultimately accountable to our deliverables.
• Humility - The recognition and daily practice that "we" is always greater than "I".
• Happiness - The decision to prioritize passion and love for what we do above everything else.

The Role:

Digible, Inc. is looking for a part-time office coordinator and receptionist to join our team! We are seeking a proactive and organized Office Coordinator to ensure smooth operations of our Denver office. This role would be expected to work in our Englewood based office on Monday, Wednesday and Thursdays from 8a to 5p MST.

This role is essential in managing daily administrative tasks, coordinating office activities, and providing general support to employees in the office. The ideal candidate will have excellent communication skills, a friendly and professional demeanor, and the ability to handle multiple tasks efficiently in a fast-paced environment.

The office coordinator and receptionist will be the point person for all things in the office and will work with the Employee Experience department to ensure that we are creating a joyful, organized and productive office experience for everyone!

You’ll love this job if you:

• People-focused and friendly: Enjoys helping others, interacting with colleagues daily, and creating a welcoming atmosphere for everyone in the office.
• Highly organized and detail-oriented: Finds satisfaction in keeping everything running smoothly, from managing supplies to coordinating events.
• Resourceful problem-solver: Has a knack for anticipating needs, troubleshooting issues, and finding quick, creative solutions.
• Thrives in a dynamic environment: Comfortable juggling multiple tasks, shifting priorities, and staying calm under pressure.
• Team player with a proactive approach: Willing to jump in wherever needed to support the team and improve the office environment.

What you’ll do:

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and clean office environment.
• Serve as the point of contact for office-related inquiries, including facility management and IT support coordination.
• Manage office supplies, kitchen inventory, and equipment, ordering as needed to maintain stock levels.
• Assist in planning and executing company events, meetings, employee engagement activities, and the weekly in office lunch.
• Support onboarding processes by preparing workstations and coordinating necessary resources for new hires.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Coordinate with vendors, building management, and service providers to resolve issues.
• Maintain office schedules and calendars for meetings, conference rooms, and coordinate with the executive assistant on travel arrangements.
• Provide administrative support for leadership and team members, including document preparation, expense reports, and other tasks as assigned.
• Ensure compliance with office policies, including safety protocols and office policies related to health and well-being.

How success will be measured:

• Operational Efficiency: The office consistently runs smoothly, with supplies well-stocked, equipment functioning properly, and minimal disruptions to daily activities.
• Employee Satisfaction: Positive feedback from employees and visitors indicates a welcoming, well-maintained, and organized office environment.
• Event and Meeting Support: Company events, meetings, and employee onboarding processes are executed seamlessly, with all logistics well-coordinated and timelines met.

You should have:

• 1 to 2 years of prior experience in an office coordinator or administrative support role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and GSuite.
• Ability to work independently and handle multiple priorities.
• A proactive and resourceful attitude.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times

Pay, perks, and such:

• Salary Range: $40,000-$48,000
• 3-Day Work Week (24 Hour Work Week - no work on Fridays, ever!)
• Profit Sharing Bonus
• We offer 3 weeks of PTO as well as Sick leave, and Bereavement
• We offer 11 paid holidays
• Mental and Physical Wellness Reimbursement Benefit
• Dog-Friendly Office
• Monthly Social Events
• Weekly Lunches and Snacks for in-office employees

HEADS UP! We believe in transparency throughout our hiring process. To help us ensure a great fit, we'll ask you to share a few professional references during the hiring process who can speak to your experience and skills. We’ll also ask how you think your references will respond to our questions about your experience and skills, and then we'll close the loop by following up directly with your references to confirm the details. It’s all part of our commitment to open, honest communication and our core values: Focus, Authenticity, Humility, Curiosity, and Happiness.