Office Assistant

HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

We have an exciting opportunity for an Office Assistant to join our HUB24 business on a permanent full-time basis.

This role will sit in our HUB office in Melbourne CBD 5 days per week with some flexibility offered when required. An excellent opportunity for someone who is interested in doing a little more than a traditional office assistant position. In addition to the traditional office coordination, you will also have the opportunity to be crossed trained in Corporate Actions. Come be the face of HUB24 and help us create an awesome experience for our employees!

Office Administration Duties:

• Daily management of all inward and outward mail, including Post Box Collection, mail distribution and nightly preparation for collection.
• Daily management of the office, including keeping all areas of the office neat and tidy, dishwasher, printer stationery and maintenance, ordering stationery and other office requirements including groceries.
• Completing ad-hoc task assigned by the General Manager of Non-Custody Operations.
• Management of all inward mail, including opening, sorting, scanning, checking and filing electronically.

Cross Training with the Corporate Actions Team:

• Learning key corporate action functions including but not limited to balancing and allocation of income and applying elective events.
• Investigate where necessary any discrepancies & either resolve or escalate.
• Advise & monitor notifications of elections to custodians / counterparties.
• Lodging registry services documentation to domestic and international registries / taxation authorities.

Skills and Performance Assessment:

• Highly focused, organised and self-directed
• Superior communication and presentation skills
• Ability to build and maintain rapport with clientele
• High degree of accuracy and attention to detail
• An enthusiastic, motivated and professional approach to work
• Team player who can work autonomously
• Ideally tertiary qualifications or study in a financial services related discipline (not a deal breaker)

THE HUB24 STORY We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians. 

Benefits and Life at HUB24 Learn more about our employee benefits HERE.

Check out why our people love working at HUB24! 

We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so. If you don't feel you fit this role 100%, we would still love to hear from you. Tell us what you're interested in - you still might have a skill we didn't realise we needed!

The Recruitment Process: 

- Acknowledgement email once your application has been submitted. 

- Our Talent team will start reviewing your application, if unsuccessful you will be notified. 

- If your application progresses to the next stage, our Talent team will be in touch to discuss your alignment with the role. 

- If you’re a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.

- Should you require any accommodations to the recruitment process, please contact [email protected] and one of our team will be in touch. 

- Interviews can happen virtually or face to face with the hiring manager, or other members of the broader team. Depending on the role, there may be more than two interviews. 

- Communication of outcomes to successful and unsuccessful candidates and feedback provided. 

*As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here. 

2024 Circle Back Initiative Employer – we commit to respond to every applicant. 

Endorsed by WORK180, we are proud to be recognised as an employer of choice for women. 

We have been nominated and placed on the BOSS Best Places to work list. 

Seek Star Awards 2024 - Nominated as a finalist for the Best Employer Brand Initiative