Office Administrator

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The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Cincinnati Headquarters. Partner with site leadership to ensure efficiency with day-to-day operations. 

Key Accountabilities/Deliverables:

• Be a welcoming point of contact for all visitors and employees.  Must display a pleasant and supportive approach to all tasks. 

• Maintains office efficiency by handling the day-to-day operations. 

• Maintain your onsite office presence 5 days per week, Monday – Friday.

• Scheduling of internal and building conference rooms as requested.  Prepares meeting rooms/accommodations for visiting staff.  Arrange for transportation as requested. 

• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.  

• Manage parking administration for office employees and visitors. 

• Participate in social committee. Organize office social events and happy hours.  Available to support occasional after-hours events.   

• Receives and processes incoming mail and carrier deliveries.  Opens ALL mail, even if marked private/confidential to examine for “live” checks.  Keeps a log of incoming checks and has Finance sign for custody of same (chain of custody for SOX purposes).  Prepares outgoing mail and packages for shipping daily.  Monitors maintenance needed on postage and shipping equipment. 

• Asist Company switchboard and fax operations by taking shifts as needed throughout the day.  Ensure fax and voicemails are distributed on a timely basis.  

• Provide administrative support including production of memos, reports, and presentations.  

• Monitor all security access for employees and visitors. Enforce security procedures. 

• Serves as one of the fire marshals/floor wardens assigned to the office.  Ensure the office emergency response plan is reviewed and updated regularly. 

• Coordination of special projects.  

• Recommend changes to procedures to improve operations within the office.  

• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

• Microsoft Suite

• Switchboard handling

• Mail room procedures

Experience:

• Minimum of a High School degree or equivalent.

• Strong experience with Microsoft Outlook, Word, Excel, PowerPoint.

• Strong multitasking and organizational skills 

• 1+ years’ experience in administrative role supporting office leadership 

• Excellent communication skills  

• Detail oriented 

#LI-Onsite

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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.  We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program