MEA Office Admin

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.

About the role

The Office Assistant, located on site, plays an important role in managing administrative activity at the office/site. Often reporting into a Senior Assistant or Local General Manager and ensures smooth running of the office.

Key responsibilities

• Office/reception duties as necessary
• Often first point of contact for external visitors
• Supporting with the logistics for visitors, conferences and events, including catering, whilst adhering to the meetings policies, collaborating closely with internal/external parties.
• Support with invoices and raising purchase orders as required
• Act as a buddy to new starters in the office, guiding them through processes and systems.
• Maintaining documents and filing, as required locally
• Manage day to day reminders of site relevant activities and communication to the site. (i.e. surveys, newsletters site related training)
• Fleet management & logistics for the office/site
• Arranging the return of laptops and office equipment
• Liaise with other team assistants to ensure alignment on activities.

Qualifications and skills

• Proven track record in effective communication
• Able to work at pace, navigate complexity and solve problems.
• Good communication skills, awareness of interdepartmental relationships and ways of working.
• Confidentiality, recognising the level of stakeholder interaction within the role
• Good IT skills including advanced Microsoft Office application usage.
• Strong organisational and administration skills.
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/
At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.
Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Accommodation Requests

If you require a reasonable accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific accommodations you are requesting. We’ll provide all reasonable accommodations to support you throughout the recruitment process and treat all information you provide us in confidence.