About this Position
We are looking for an Executive Assistant to perform a variety of administrative tasks and support the company's CEO. This is a strategic role and not a secretarial role. Candidates typically go on to take on leadership position in the organization after a successful stint of a few years in this role.
Working at Neolytix
At Neolytix, you will learn to hone your consultative skills, develop drive & leadership, balance work with family time and importantly have fun!
- Complimentary Medical Coverage for your Family & dependents
- Work with diverse team members across countries & cultures
- Participate in Clubs based on your hobbies and share your passion with like minded enthusiasts
Executive Assistant responsibilities include:
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as a liaison between the CEO and other staff members, stakeholders, and external partners.
- Preparing Strategic Plans, Budgets and Variance reports on operational and financial performance
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- Manage and attend meetings, including taking minutes and ensuring action items are communicated and followed up on.
- Prepares reports by collecting and analyzing information.
- Research products, applications, markets, vendors and present a detailed analysis
- Procure quotes for applications and/ or services as needed for the company
- Handle confidential information with discretion and integrity.
- Coordinate and oversee special projects as directed by the CEO, ensuring deadlines are met.
- Assist in preparing for board meetings and executive sessions, including document preparation and logistics.
- Manage incoming communications and prioritizing in terms of urgency and relevance to the CEO's agenda.
- Provide general administrative support to the CEO, including but not limited to, filing, copying, and expense report management.
- Follow up with other people in the organization on completion of tasks
- Proactively organize & update tasks tracker before the meetings
Requirements and skills
- 2+ years of relevant work experience
- User ins MS Excel – Formulas, Pivot tables
- Excellent presentation preparation skills in Powerpoint
- Fast Learner
- Above average fluency in English
- Excellent business writing skills
- Outstanding organizational and time management skills
- Discretion and confidentiality
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Works US Central Hours
Top Skills
What We Do
Optimizing Healthcare Organizations through Revenue & Cost Transformation
Neolytix is a Management Service Organization (MSO) serving independent healthcare providers.
Neolytix has been working with healthcare practices for the last 11 years and providing a helping hand for busy medical practitioners. Our services have helped increase monthly collections, create efficient processes for office administration, improved patient experience and free up physician time for providing better care.
We provide shared services solutions for Medical Offices supporting Revenue Cycle Management, Credentialing, Virtual Assistants, IT Support, Practice Marketing with guaranteed impact on the overall bottom line. That means better service for a lower cost.
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