Management Assistant

Together we are Trusted to Serve Scotland.

Most people don’t think too much about how clean water reaches their taps. Or what happens to their wastewater.

But Scottish Water does. In fact, it’s all we think about.

Want to join us? As a Management Assistant, you’ll be supporting two of our general managers within the Environment, Planning and Assurance directorate.

the future.

What you’ll do

Your days will be full of variety. You’ll arrange meetings, manage diaries, and keep track of key actions to make sure nothing gets missed. You’ll handle emails, schedule appointments with external stakeholders, and keep our SharePoint and Microsoft Teams spaces running smoothly. You’ll also take care of travel bookings, conference arrangements, and approvals on our corporate systems.

It’s a fast-paced role, but you’ll be part of a team that supports each other to get things done.

What you’ll bring

You’ll be organised, proactive, and comfortable juggling multiple priorities at once. Keeping track of schedules, deadlines, and key tasks will come naturally to you, and you’ll have a keen eye for detail. You’ll need to be a strong communicator, ready to work closely with colleagues across the business and external partners.

To hit the ground running, you’ll be able to demonstrate your experience in an administrative support role within a professional office environment. You should also have a high school-level qualification (or equivalent from an accredited institution) and be confident using Microsoft Office at an advanced level.

You’ll also be comfortable working independently, making decisions, and using your initiative to keep things moving.

Looking out for you

While the work we do is important, we know it’s not the only thing that matters. That’s why we make sure you have everything you need to find a good work-life balance.

This is a full time (35 hours per week) position. But you’ll get plenty of time to recharge with 38 days of holiday every year (including public holidays) with the option to buy five more if you need a little extra time.

You can also take paid time off to volunteer in your community. When it comes to major life events, we have family-friendly policies around adoption, maternity, and parental leave. And for the everyday? We embrace flexible working.

For your future, there’s our pension (the ‘know-what-you’ll-get-when-you-retire’ kind), as well as life assurance. As for some nice extras, you can expect an annual company bonus – plus access to SW Splash, a benefits scheme that can save you money on holidays, bills, and shopping.

The not-so-small print

This role will be a Grade 3 position. If you’re new to Scottish Water, you’ll join us on a starting salary of £25,980. Performance-driven pay progression will then allow you to move through the range to a maximum of £30,000.

Job offers at Scottish Water are conditional, and will be confirmed on completion of our pre-employment screening, including referencing, criminal record checks, and license checks. These checks are conducted on our behalf by a third party – don’t worry, we’ll ask your permission before we start.

If you’re interested in this role – or know someone else who might be – applications are open until the 18th of April 2025.

We are aiming to carry out interviews on week commencing the 21st of April.

A few final things worth knowing…

Research shows that some people avoid applying for jobs unless they can meet every single criteria. If you’re interested in this job, but don’t tick all the boxes, apply anyway! We hardly ever hire people who can do every part of a job from Day One. Everyone has a learning curve. So don’t rule yourself out!

Let us know if there are any changes we can make to our recruitment process to help you perform at your best. Lots of our people have disabilities or neurodiverse conditions (including some of our recruiters!). We're also aware that some people might be experiencing temporary challenges because of life events, like menopause. We’re very used to making adjustments, so please don’t be afraid to ask.

As part of our commitment to developing a flourishing Scotland, it’s important that all our employees are Scottish taxpayers. If you join us, your home address will need to be in Scotland. If you don’t already live here, you'll need to commit to moving here within your first three months.

Finally (finally!), candidates who haven’t submitted an application in the last 12 months will have their records removed from our recruitment database. You won’t need to do anything. Your data will be automatically deleted. 

We’re here to help. Ask us anything at [email protected]