Management Assistant to CVP

Department- Global Business services
Are you passionate about getting things done? Do you obsess about timelines and quality? Are you curious to get a bird's eye view into the inner workings of a fast-growing multi-national organisation? Are you looking for an opportunity to learn from the best people? Are you ready to propel your career forward? If so, we invite you to join our team as a Management Assistant to the CVP at Novo Nordisk GBS. Apply today for a life-changing career!
About the Department:
Global Business services is a critical partner to Novo Nordisk- with over 4000 employees based out Bangalore- contributing excellence, efficiency, and innovation to drive forward our mission to defeat serious chronic diseases. With over 100 colleagues, the General Management (GM) team exists to propel GBS's growth by attracting and developing talent for the future, creating a best-in-class employee experience, delivering high levels of compliance, and creating an environment where GBS can put its best foot forward. The GM Business Support team enables the CVP to manage his time, be prepared to make decisions, lead the GM & GBS teams, and to focus on the key priorities that impact GBS and the whole of Novo Nordisk.
The Position:
As a Management Assistant to the CVP at Novo Nordisk GBS, you will work closely with the CVP to manage internal and external priorities, handle expenses, and make travel arrangements by owning and organising the CVP's calendar, meetings, and travels. You will be responsible for coordination of internal and external meetings/ events, assisting in audits/inspections, and take on ad-hoc assignments to contribute to GBS-level events. You will also be expected to coordinate with global and local networks of assistants, manage GBS working groups, and facilitate easy flow of information across the management team.
Additionally, you will be responsible for:

• Providing administrative support to the GBS General Management and Leadership Teams by handling the scheduling, logistics, and coordination of meetings/ training/ events.
• Drive GBS General Management team meetings, managing the performance board, agenda, minute-taking, follow-up on actions, and reporting.
• Ensure proactive calendar management for the GBS Management Team, coordinating team meetings and key events in advance. Work with GBS Management team Assistants to ensure meetings and events are booked and managed proactively.
• Oversee local records management, ensuring compliance with procedures for archiving job descriptions, CVs, and Business Ethics COI declarations. Handle Local Records Management for General Management, ensuring documents are archived according to procedures.
• Manage GBS-level working groups and lead the GBS Personal Assistant network, driving information flow, knowledge sharing, and compliance.

Qualifications :
We are looking for candidates who possess:

• MBA from a Tier I or Tier II institute with 0-24 months of relevant corporate experience.
• Strong stakeholder management skills
• Excellent written and verbal communication to effectively communicate with leaders and external parties.
• Familiarity with vendor management processes.
• Proven experience in organizing, coordinating, and planning events or meetings.
• Proficient in using the Microsoft Office suite.

Working at Novo Nordisk
Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 63,000 employees around the world. We recognize the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we're working toward something bigger than ourselves, and it's a collective effort. Join us! Together, we go further. Together, we're life-changing.
Contact
To submit your application, please upload your CV online (click on Apply and follow the instructions).
Deadline
15th Oct, 2024.
Disclaimer
It has been brought to our attention that there have recently been instances of fraudulent job offers, purporting to be from Novo Nordisk and/or its affiliate companies. The individuals or organizations sending these false employment offers may pose as a Novo Nordisk recruiter or representative and request personal information, purchasing of equipment or funds to further the recruitment process or offer paid trainings. Be advised that Novo Nordisk does not extend unsolicited employment offers. Furthermore, Novo Nordisk does not charge prospective employees with fees or make requests for funding as a part of the recruitment process.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.