Legal Administrator

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Alfa are currently recruiting a Legal Administrator to join our Legal and Commercial team based in London on a hybrid contract. The Legal Administrator will support our team of Commercial Lawyers and Paralegals with a range of administrative tasks, mainly the accurate management of all documentation in our contract management system, Ironclad.  

Responsibilities include:

• Updating the workflow designer on Ironclad with up-to-date contracts and placing tags for auto-population and conditions

• Ensuring IC workflow permissions and approvals and notices are set up correctly

• Tagging completed contracts and supporting documentation and linking them together.

• Responding to requests for queries in relation to existing agreements (finding clauses, confirming signature status)

• Responding to requests from the business about the existence of contracts

• Issuing NDA’s and other contractual documents as requested by the Legal and Commercial Team or the wider business.

• Issuing contractual documents that do not need negotiation for signature through Ironclad and ensuring completion, tagging and filing.

• Managing, setting up and running Ironclad reports as necessary and requested by the business.

• Managing and keeping Ironclad up to date

• Maintaining and updating the Team’s confluence page with updated documents, new pages etc.

• Updating Ironclad and Confluence spaces with contractual playbook updates

• Assisting Team Legal and Commercial with ad hoc administrative tasks including procurement function.

We would like you to have:

• Experience with Contract Management Systems (preferably Ironclad) for document tagging, workflow setup, and contract filing.

• Legal Administrative Support experience, particularly in a corporate or in-house legal team.

• Familiarity with Contract Documentation such as NDAs and commercial agreements, including issuing and tracking them.

• Document Management and Organization skills, including updating Confluence or similar collaboration tools.

• Experience in Query Handling related to contracts, such as retrieving clauses and confirming contract statuses.

• Reporting and Data Management experience, including generating reports and maintaining system accuracy.

• Understanding of Legal Workflows and Approvals to ensure correct permissions and notices are in place.

• General Administrative Experience supporting legal or commercial teams with various ad hoc tasks.

What Alfa has to offer
 

• 25 days’ annual leave plus bank holidays and flexible cultural days

• Pension contribution match up to 6%

• Provide private health insurance and access to private GP

• Support you with enhanced maternity, paternity and adoption leave with family-friendly policies

• Provide Income protection

• Provide Life, disability and worldwide travel insurance

• Offer interest free loans of up to £10,000 after probation period

• Offer Gympass given access to a range of health and wellbeing gyms, classes and apps

• Support you in pursuing membership of professional bodies

• Offer 5 days per year to attend conferences or training

• Offer 3 paid days of volunteering per year

About Alfa

With over 500 employees worldwide, we’re a leading provider of software and services to the global auto and equipment finance industries. Alfa Systems, our technology platform, is at the heart of some of the world’s largest asset finance companies.

Key to the business case for each implementation is Alfa Systems’ ability to consolidate multiple client systems onto a single platform. Alfa Systems supports both retail and corporate business for auto, equipment, wholesale and dealer finance on a multijurisdictional basis, including leases/loans, originations and servicing. An end-to-end solution with integrated workflow and automated processing using business rules.

With over 30 current clients and 26 countries served, Alfa has been delivering successful projects for our customers since 1990, and is expanding rapidly throughout Europe, North America and beyond. We listed on the London Stock Exchange in 2017.