Kierownik Sekretariatu Zarządu

Job Requirements for Board Office Manager PositionJob Requirements for Board Office Manager Position

Education and Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field. A Master’s degree is an advantage.
• Additional certifications in business management, corporate governance, or office administration are desirable.

Experience:

• Minimum of 3-5 years of professional experience in a similar position, preferably in a corporate or international environment.
• Proven track record in managing administrative tasks and providing executive-level support to boards or senior leadership teams.
• Experience in working within regulated industries, corporate governance, or with compliance frameworks is highly valued.

Skills and Competencies:

• Organizational Skills: Strong ability to prioritize, multitask, and manage competing deadlines with attention to detail.
• Communication Skills: Exceptional written and verbal communication skills in English; knowledge of additional languages is an asset.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, SharePoint).
• Interpersonal Skills: Demonstrated leadership, team collaboration, and ability to manage relationships with internal and external stakeholders.
• Problem-Solving: Analytical and problem-solving skills to address complex issues effectively.
• Confidentiality: Strong ability to handle sensitive information with discretion and professionalism.

Responsibilities:

• Coordinating and managing the board’s schedules, meetings, and documentation.
• Managing the calendars of board members and ensuring efficient time management.
• Preparing and distributing meeting agendas, reports, and accurate minutes in a timely manner.
• Ensuring compliance with organizational policies, procedures, and governance standards.
• Acting as the primary liaison between the board and internal/external stakeholders.
• Monitoring and updating internal regulations applicable to the Company.
• Managing the circulation of incoming and outgoing documents, maintaining archives, and ensuring proper document flow.
• Managing a team of receptionists across various locations, overseeing their performance and operations.
• Supporting the implementation of processes related to the Company’s Board of Directors.
• Organizing and coordinating business trips for the Board of Directors, including accounting for related expenses.
• Handling secretarial services such as answering phones, providing information, serving visitors, and preparing meeting rooms.
• Managing accounting tasks, including card and cash expenses of board members, invoice processing, and other financial matters.
• Participating in projects as required by the board or management.
• Carrying out other tasks assigned by the supervisor and board members.

Other Requirements:

• High level of professionalism, ethics, and integrity.
• Flexibility to adapt to a dynamic, fast-paced work environment.

Preferred Qualifications:

• Familiarity with corporate governance practices, legal documentation, and compliance requirements.

About Sanoma Learning

How do you prepare students for the world, engage their curiosity and inspire them to grow? That is the main question of teachers all around the world. At Sanoma Learning, it has always been our mission to help to find and develop best-in-class answers to this question. If you join us, it means that you embark on an exciting journey to help shape the future of learning for primary, secondary and vocational education. We believe that your journey is our success as a company.
Sanoma Learning is a leading K12 European learning company, operating in 12 countries. Our learning products and services enable and support teachers and schools to develop the talents of every child to reach their potential. By offering printed and digital learning content, as well as digital learning and teaching platforms for primary, secondary and vocational education, we want to grow our positive impact on learning across Europe. With over 3000 employees, we help shape the future of education for 25+ million of students.
So, are you ready to start your journey to help shape the future of learning and help teachers to support all students to reach their potential?
Sanoma Learning is an equal opportunity employer; we are committed to inclusion and diversity, ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics.