Junior Office Manager

Junior Office Manager (Fixed-term contract)

sennder is Europe’s leading digital freight forwarder. In the traditional logistics industry, we are moving fast to digitize and automate all road logistics processes. We move trucks with the power of data to unlock endless and sustainable capacity at exceptional quality. Get to know us better by reviewing our "About Us" presentation.  

We are a growing team looking for an Office Manager in the People department to help us on our journey to revolutionize road freight logistics. The role is located in our Milan office.

We value humility and we're as interested in your character as we are in your talent. Please apply, even if you feel you only meet part of our listed criteria. Diversity drives innovation and we offer an international and friendly work environment with an energetic company culture. Just be yourself and maybe you’ll bring something valuable to the role we didn't initially think of.

If you are passionate about taking yourself, sennder, and the logistics industry to the next level; if you are curious and eager to have an impact on how we reach our business goals, then you might be the one we are looking for. Where others see uncertainty, you see opportunities to learn and be proactive, by being a team player and understanding how your personal development matches the company’s growth.

sennder Italia, headquartered in the heart of Milan, is changing the way people think about logistics. We revolutionize road freight logistics by making it simpler, quicker, and more cost-efficient to move loads across Europe. We offer the best option for moving freight even to the largest companies by providing a network of technology-connected trucking companies. Shippers get real-time GPS tracking on all shipments, and business analytics to improve their supply chain. 

sennder Italia is a Joint Venture between sennder GmbH and Poste Italiane. Our company blends the sennder GmbH innovative soul, focused on technology and digitalization, with the expertise and know-how of the largest distribution network in Italy: Poste Italiane.

We are looking for a proactive and organized Office Manager to support the daily workflow and operations of our Milan office. As sennder Italia Office Manager, you will take care of our office and people, organize and manage events, and ensure the employee wellbeing and fostering a positive climate in our Milan office. 

The successful sennder Italia Office Manager is an energetic professional. You should be experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. You are well organized, flexible, and enjoy the administrative challenges of supporting an office with a diverse team.

WHAT YOU WILL DO …

• Support the organisational and the daily workflow in our Milan office.
• Act as the primary reference for employees, addressing daily office-related questions and concerns.
• Ensure office efficiency by planning and executing equipment procurement, layouts, and office systems.
• Develop and implement office policies, procedures, and standards to streamline operations.
• Organize and manage team events, parties, including small events or monthly parties and an annual sennder Summer Camp in collaboration with sennder HQ. 
• Maintain a sufficient daily supply of food and drinks for the office.  
• Coordinate office maintenance, cleaning crews and external services providers, manage communication with vendors as well as internal teams.
• Support the People Team with any internal communication and engagement activities.
• Ensure compliance with our internal processes, office policies and relevant regulations. 
• Assist with managing contracts, price negotiations with office vendors, service providers, and office lease.
• Maintain and improve supplier relationships, identifying new collaboration opportunities to exceed quality standards. 
• Ensure compliance with Health & Safety policy.
• Manage office expenses and budgets, ensuring accurate tracking and efficient cost control.
• Coordinate with the IT department on all office equipment needs.
• Provide general support to office visitors.

WHAT WE ARE LOOKING FOR …

• 2 years experience as an Office manager or Event Manager in fast placed demanding environments.
• Able to manage time and priorities in a highly demanding environment, and to positively, proactively and successfully engage with stakeholders at different levels of the organizational hierarchy.
• Fully proficient both in Italian and English.
• Open-minded, reliable, self-confident and resilient.
• A role model for your work ethic, your commitment to excel and your ability to collaborate with a diverse group of internal stakeholders.
• Preferably advanced excel knowledge.

WHAT YOU CAN EXPECT…

At sennder, we want to maximize the individual potential of all employees and reinforce an inclusive culture and environment of continuous learning that empowers people to succeed as a team. In addition to humility, we value commitment, team spirit and respect to build fruitful collaboration across teams. Learn more about who we are on our career site. 

• Dynamic scale-up with an international team of 1000+ people, 74+ nationalities spread across 11 European offices. With English as our common language, we are able to work together.
• Learning and development on the job and with the support of a bi-annual review process, learning allowance, high potential programs, sennder onboarding academy, and internal training.
• Various opportunities to connect with colleagues through regular team events and company get-togethers such as our highly anticipated sennder Summer Camp.
• Prioritize employee engagement and mental well-being by fostering a supportive environment through the Likeminded platform and conducting regular employee satisfaction surveys.
• For the Milan office we offer:  free gym on-site.
• Vibrant offices complete with healthy snacks, focus zones, and social areas to connect with your colleagues. Click here for a virtual tour and better yet, hope to see you soon!

We value humility and we're as interested in your character as we are in your talent. Please apply, even if you feel you only meet part of our listed criteria. Diversity drives our innovation and we offer a collaborative, dynamic, and international work environment. Just be yourself. We are excited to meet you and for you to join us in shaping the future of the logistics industry in Europe.

If you have any questions or need special accommodation please reach out to us at [email protected].