Junior HR & Payroll Specialist

About Fresha

Fresha is the leading marketplace platform for beauty & wellness trusted by millions of consumers and businesses worldwide.

Fresha is used by 110,000+ businesses and 450,000+ stylists and professionals worldwide, processing over 1 billion appointments to date.

The company is headquartered in London, United Kingdom, with 12 global offices located across North America, EMEA and APAC.

Fresha allows consumers to discover, book and pay for beauty and wellness appointments with local businesses via its marketplace, while beauty and wellness businesses and professionals use an all-in-one platform to manage their entire operations with an intuitive subscription-free business software and financial technology solutions.

Fresha’s ecosystem gives merchants everything they need to run their business seamlessly by facilitating appointment bookings, point-of-sale, customer records management, marketing automation, loyalty, beauty products inventory and team management.

The consumer marketplace unlocks revenue potential for partner businesses by leveraging the power of online bookings and automated marketing through mobile apps and advanced integrations with major tech brands including Instagram, Facebook and Google.

Given our exciting and progressive growth plans, we are looking for an exceptional Junior HR & Payroll Specialist to come and join our global business.

Reporting directly to the VP of Accounting & Controller, and working collaboratively with the Payroll team and external partners, you will be responsible for managing payroll processes, maintaining accurate financial and HR records, preparing payroll-related entries, and ensuring compliance with relevant laws and regulations.

This is a great opportunity for someone looking to work in a fast-paced and changing environment, who likes to work autonomously, enjoys a challenge and wants to make an impact. To foster a collaborative environment that thrives on face-to-face interactions and teamwork, all Fresha employees work from the office four days per week, with the flexibility to work remotely one day each week. Office address: Central Tower, Aleje Jerozolimskie 81, 02-001, Warszawa

What you will be doing

• Collaboration - Work closely with other departments to ensure a seamless partner experience.
• Assist in coordinating the payroll process with external payroll providers (outsourced payroll).
• Support salary calculations for foreign entities (in-house payroll) under supervision.
• Use company software to help process payroll and ensure accurate record-keeping.
• Collaborate with local in-country outsource providers to help ensure payroll is delivered accurately and on time.
• Assist with reviewing payroll data to help identify discrepancies and ensure accurate payslip generation.
• Participate in basic payroll-related projects, such as supporting process automation or system integration efforts.
• Help maintain the HR database by updating information related to new hires, departures, salary adjustments, and role changes.
• Track and manage staff holiday accruals.
• Assist in preparing entries for payroll-related activities in the accounting system.
• Support in the preparation and distribution of HR documents, such as employment contracts, policies, and procedures.
• Assist in the visa application process for employees, including gathering required documentation and coordinating with relevant authorities.
• Provide administrative support for various internal and external HR-related matters.




This list is not exhaustive and there may be other activities you are required to deliver.

What we are looking for

• Basic understanding of payroll calculations and HR processes.
• Relevant experience in a similar role in HR Operations/Payroll is a plus.
• Proficiency in English at a minimum B2 level.
• Strong knowledge of Excel.
• Proactive mindset with strong analytical skills and attention to detail.
• Good organizational skills, with the ability to prioritize tasks effectively.
• Ability to work independently and efficiently in a fast-paced, demanding environment.




Added bonus 

• Bi-lingual - Fluency in English and another language.




At Fresha, we value passion and potential as much as specific skills. If you're enthusiastic and eager to learn, we encourage you to apply, even if you don't meet every listed requirement. We believe in fostering growth and providing the support needed for you to excel in your role

Interview Process

• Screen Call: Video call with member of the Talent Team - 20 minutes
• 1st Stage: Video call/in-person meeting with the Payroll Team - 30 minutes
• 2nd Stage/Final Stage: Video call/in-person meeting with the Payroll Team and VP of Accounting & Controller




We aim to complete the entire interview process and deliver feedback within 4 weeks

Every job application received is reviewed manually by our talent team. While we strive to assess applications within 7 days, the sheer volume of talented individuals expressing interest may occasionally extend this timeframe.

Inclusive workforce

At Fresha, we are creating a culture where individuals of all backgrounds feel comfortable.

We want all Fresha people to feel included and truly empowered to contribute fully to our vision and goals. Everyone who applies will receive fair consideration for employment.

We do not discriminate based on race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the interview process and/or once you join, please let us know so that we can support you.