IT Project Manager -HRIS

Company Description

About Us

Minderoo Foundation takes on tough, persistent issues with the potential to drive massive change. We incubate ideas, advocate for systems change and accelerate impact. We push the limits of what is believed possible.

Minderoo Foundation is proudly Australian, independent, forward thinking and seeks effective, scalable solutions. Through bold, collaborative and selfless action, we seek to dismantle the systems that entrench inequality and advocate for a fairer future. 

Minderoo's Finance, Technology and Operations area proactively partners across the organisation to streamline systems, tools and processes to support day-to-day operations. Ensures the Foundation meets its financial, operational, legal, risk and compliance obligations. Functions include financial control, procurement, grant management, tax, financial planning and analysis, investments, legal, risk and compliance, company secretary and technology.

Job Description

The IT Project Manager HRIS – Minderoo Foundation is responsible for delivering key projects including implementation of a new HRIS within required quality, schedule and budget constraints. 

This role is primarily focussed on the delivery of new solutions, including a new HRIS, in service of our Foundation, and upgrades/enhancements to related solutions.

This is a fast-paced role, with competing demands and shifting timelines. Extensive stakeholder and vendor management will be required, as well as collaboration across IT verticals, Minderoo Foundation and third-party vendors.

Qualifications

Project Delivery 

• Manage and/or oversee the implementation of a new HRIS including multiple parallel modules, integrations, ensuring they meet quality, schedule and budget constraints. 

• Engage with both in-house and vendor delivery teams to ensure outcomes are delivered in alignment with SOW, MSAs, business requirements. 

• Support business/IT leadership to develop business cases for new solutions which align to the strategic priorities of the Foundation. 

• Develop and maintain high quality project documentation, including project plans, budget tracking and status reporting. 

• Build strong relationships with stakeholders at all levels to understand business needs and translate them into solutions.

• Lead Project Steering Committees and Working Groups to ensure stakeholders are kept informed of inflight activities, decisions are sought, and issues/risks are escalated in a timely manner. 

Vendor and Procurement Management 

• Establish and maintain constructive supplier relationships for both products and services. 

• Ensure the needs for due diligence, risk assessment and continuing vendor monitoring are being met. 

• Proactively engage in the procurement process, managing lead-times and supply chain constraints to meet project demands. 

• Track, measure, report and evaluate vendor performance as part of broader project status reporting and post-implementation reviews. 

Project Leadership 

• Contribute ideas and role model behaviour that supports IT’s development into a high performing team. 

• Source and induct talent to position IT to deliver for our customers, both direct hires and vendors. 

• Work collaboratively as a member of the project leadership team, coach, mentor and develop team members as required. 

• Bachelor’s degree in business information systems (IS), computer science or related field, or equivalent-related IT experience.

• Project Management training and certification required, such as PMI, Prince2 or Agile.

• 5+ years’ experience of project management, including experience managing multiple parallel projects 

• Experience delivering HRIS implementations from vendors such as Workday, SAP, SuccessFactors etc 

• Proven ability to deliver the technology components within a wider business, political or education campaign.

• Prior experience implementing technology/data solutions at remote locations and/or in maritime environments desirable.

• Strong vendor management and influencing skills, ideally with an established network in the digital space. 

• Experience working with stakeholders in the education / research / not-for-profit sector.

• Ability to operate with some level of ambiguity, with a focus to clarify business needs and identify opportunities for value creation. 

• Exceptional verbal and written communication skills. 

• Demonstrated expertise in change management. 

• Effective influencing and negotiating skills in an environment in which this role may not directly control resources. 

• Ability to understand a complex business structure quickly.

• Highly collaborative, able to establish and maintain a high level of customer trust and confidence. 

• Ability to work in a flexible, fast moving and at times unstructured environment. 

Additional Information

Benefits 

• Flexibility working arrangements
• Attractive parental leave 

Please attach your resume and a cover letter explaining why you are interested in this opportunity.

Applications close: Friday 3rd January 2025

Please note we reserve the right to close applications early should a suitable candidate be identified.

Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.

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