[IPM] Administration Specialist (On-site Warsaw)

Posted 2 Days Ago
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Warsaw, Warszawa, Masovian
Junior
Software
The Role
The Administration Specialist will provide comprehensive reception service, organize international business trips, manage document flow, coordinate meetings and corporate events, and support other administrative tasks while ensuring efficient office organization.
Summary Generated by Built In

Company Description

Software Mind develops solutions that make an impact for companies around the globe. Tech giants & unicorns, transformative projects, emerging technologies and limitless opportunities – these are a few words that describe an average day for us. Building cross-functional engineering teams that take ownership and crave more means we’re always on the lookout for talented people who bring passion and creativity to every project. Our culture embraces openness, acts with respect, shows grit & guts and combines employment with enjoyment.

Job Description

Position – how you’ll contribute:

  • Providing comprehensive reception desk service, including ordering repairs, ensuring efficient office space organization, and maintaining contact with the building administrator
  • Organization of international business trips
  • Ensuring proper document flow
  • Managing meetings and corporate events
  • Organizing purchases (necessary office and food supplies)
  • Collaborating with other internal departments on assigned tasks
  • Supporting other administrative activities

Qualifications

Expectations – the experience you need:

    • Experience in a similar position
    • English proficiency at a communicative level (at least B1)
    • Knowledge of MS Office
    • High personal culture and interpersonal skills
    • Strong organizational skills, accuracy, and responsibility

    Additional Information

    Our offer – professional development, personal growth 

    • Flexible employment and remote work
    • International projects with leading global clients
    • International business trips
    • Non-corporate atmosphere
    • Language classes
    • Internal & external training
    • Private healthcare and insurance
    • Multisport card
    • Well-being initiatives

    Position at: Software Mind Poland

    Top Skills

    MS Office
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    The Company
    HQ: Cracow
    1,000 Employees
    On-site Workplace
    Year Founded: 1999

    What We Do

    Software Mind is a global digital transformation partner with operations throughout Europe, the US and LATAM. Driven by tech and empowered by people, we provide companies with software engineers and autonomous, cross-functional development teams who manage software life cycles from ideation to release and beyond.

    For over 20 years we’ve been enriching organizations with the talent they need to boost scalability, drive dynamic growth and bring disruptive ideas to life. Our top-notch engineering teams combine ownership with leading technologies, including cloud, AI, data science and embedded software to accelerate digital transformations and boost software delivery.

    A culture, driven by trust, that embraces openness, craves more and acts with respect enables our experts to create evolutive solutions that support scale-ups, unicorns and enterprise-level companies around the world.

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