Investment Banking Japan Admin Assistant

Job Description
We are looking to hire an Admin Assistant for Investment Banking Japan. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. In this role, you will need to work well in a team environment.
As an Admin Assistant in Investment Banking Japan, you have attention to detail, structure, quality focus, high energy and flexibility to a high-paced deadline driven organization.
Job responsibilities

• Handle general secretarial jobs for bankers
• Handle calendar management and associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc.
• Manage logistics & arrangement of meetings for visitor(s), management meetings
• Coordinate logistics for business trips and team travel arrangements, when appropriate
• Provide general support including photocopying, booking meeting rooms, stationery re-ordering, typing, filing, mail, etc.
• Manage filing, invoicing and processing of expense claims and related record-keeping
• Maintain department's records and handling phone enquiries
• Assist and/or lead the organization of events (both internal and external)
• Maintain clients communications as necessary per managers' required
• Handle personnel on-boarding and off-boarding coordination, including logistic for new staff
• Assist in ad hoc project administration support when required

Required qualifications, capabilities, and skills

• Excellent interpersonal & communication skills with experience working with a variety of cultures
• Strong organizational skills, is meticulous with details, and self sufficient
• Able to work with a high degree of autonomy as well as part of a team
• Experience in managing relationships across all levels
• Able to work under high pressure and tight deadlines
• Strong proficiency in both written and spoken Japanese and English
• Strong Microsoft Office skills

Preferred qualifications, capabilities, and skills

• Experience in financial industries is preferred

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan's Global Banking business is one of the largest wholesale banking client franchises in the world. We serve clients, including corporations, governments, states, municipalities, healthcare organizations, education institutions, banks and investors.
Global Investment Banking supports a broad range of corporations, institutions and governments by providing strategic advice, capital raising and risk management expertise.