Staff Contracts Administrator (R3140) *Must have Top Secret Clearance

About Shield AI

Founded in 2015, Shield AI is a venture-backed defense technology company focused on protecting service members and civilians with intelligent systems. Its flagship autonomy software, Hivemind, powers aircraft, drones, and other platforms, enabling complex missions with high reliability in contested environments. With offices in San Diego, Dallas, Washington, D.C., and internationally, Shield AI’s products actively support U.S. and allied operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn,Twitter, and Instagram.

We are seeking a detail-oriented and highly motivated Staff Contracts Administrator to join our team supporting defense contracting operations. In this role, you will be responsible for the preparation, negotiation, and management of contracts to ensure compliance with federal regulations and company policies. This position requires an individual with strong knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other relevant regulations. 

Projects you might work on:

• Helping the business development team drive customer growth by working to execute both new and existing contracts.
• Drafting Memorandums of Understanding, Teaming Agreements, Statements of Work and Requests for Proposals. 
• Administration of large contracts and assisting in key negotiations. 
• Proving support supply chain by guiding and drafting terms and conditions for subcontracts and suppliers. 
• Collaboration with internal teams to align transactions with Shield AI strategic objectives 
• Alert Counsel when identifying risks and compliance with various regulations. 

What you'll do:

• Prepare, review, and negotiate contracts, subcontracts, and other agreements to ensure compliance with legal and regulatory requirements.
• Administer government contracts, including monitoring performance, ensuring compliance, and managing modifications or amendments.
• Analyze contract terms and conditions to identify risks and recommend mitigating strategies.
• Serve as the primary point of contact for contractual matters with clients, subcontractors, and internal stakeholders.
• Ensure timely and accurate reporting and documentation of contract-related activities.
• Collaborate with legal, finance, and project teams to address contractual issues and resolve disputes.
• Monitor and ensure compliance with FAR, DFARS, ITAR, and other applicable regulations.
• Understanding of and ability to identify and assert appropriate data rights in technical data or computer software.
• Support proposal development, including preparing relevant contract documentation and other supporting documents necessary for submitting a compliant proposal.
• Maintain organized records of all contract-related documentation.

Required qualifications:

• Bachelor’s degree in Business Administration, Contracts Management, or a related field and 4-7 years of equivalent experience in contracts administration, preferably in a defense contracting environment providing cradle-to-grave contract administration support for CPFF, CPFF LOE, FFP and T&M government contracts.
• Strong knowledge of FAR, DFARS, ITAR, and government procurement processes.
• Experience negotiating terms and conditions and managing government contracts.
• Exceptional organizational skills and attention to detail.
• Ability to work independently as well as support multiple stakeholders in a rapid pace environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• US citizenship is required with an active Top-Secret Clearance.

Preferred qualifications:

• Masters Degree in Business Administration or a related field
• Certification in Contracts Management (e.g., CPCM, CFCM, or similar)
• Experience with software development contracts and software licensing instruments

Total package details for U.S. based positions:

- Regular employee positions: Salary within range listed above + Bonus + Benefits + Equity

- Temporary employee positions: Hourly within range listed above + temporary benefits package (applicable after 60 days

of employment)

- Interns/Military Fellows/Part-time not eligible for bonus, benefits or equity

Total package details for International positions which are roles based outside of the United States (where applicable):

- International premium, hardship differential, cost of living differential, living quarters allowance, foreign service transfer

allowance, equity, international benefits, visa assistance, and relocation assistance.

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check.

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.