Insomniac - Seasonal Travel Coordinator 2025

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Are you passionate about helping others and the human resources space? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a strong administrative background. Sounds like you? Then keep reading...

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE
Insomniac is looking for a Travel Coordinator to provide administrative support for our festival travel operations.This role requires exceptional organizational abilities, a sharp eye for detail, and the capacity to work under
pressure, often managing multiple travel schedules simultaneously. Travel Coordinators play a pivotal role in ensuring a seamless travel experience while adhering to company policies, budget constraints, and the preferences
of travelers. They serve as the central point of contact for all travel-related matters, ensuring that logistics are handled efficiently and that travelers feel supported throughout their journey. This position will report to the
Project Manager, Travel. This is not a remote position.

RESPONSIBILITIES 

• Maintain, file, and organize office and festival paperwork.

• Aid in the travel planning and approval process.

• Support Accounting activities (credit card authorizations, reconciliation reports, etc…)

• Support communications between Insomniac and 3rd party travel vendors.

• Provide support for the online booking tool to end users

• Create and maintain files per show for all travel needs/moves.

• Be the secondary point of contact for all travel inquiries

• Support vendor relations

• Maintain relations with departments to ensure travel needs are met

• Support data analysis for travel history and reports

• Train and provide support in onboarding team members, clients, vendors and partners when needed

• All other projects and initiatives as identified

QUALIFICATIONS

• 2+ years experience in administrative tasks.

• Must be competent in problem-solving issues related to mobile devices as well as Mac and PCs.

• Must be proficient in Microsoft and Google operating systems

• Must have strong communication skills, both verbal and written.

• Must be able to think through, evaluate and solve problems logically and efficiently.

• Must have exceptional organizational skills and meticulous attention to detail.

• Must conduct all matters and communications in a professional and courteous manner as a representative of the company.

• Must be motivated with an “Everything is possible” attitude.

• Must be an active problem solver, instilled with a sense of urgency for projects large and small.

WORK ENVIRONMENT

• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines 

• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location 

• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY 

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $19.00-$26.00 an hour

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Nevada Salary Transparency in Job Advertisements Law. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.