Human Resources Coordinator

About us
We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people.
Forward. For all.
Group Summary
Transforming mobility. Making automotive technology that is smarter, cleaner, safer and lighter. That's what we're passionate about at Magna Powertrain, and we do it by creating world-class powertrain systems. We are a premier supplier for the global automotive industry with full capabilities in design, development, testing and manufacturing of complex powertrain systems. Our name stands for quality, environmental consciousness, and safety. Innovation is what drives us and we drive innovation. Dream big and create the future of mobility at Magna Powertrain.
About the Role
Your Responsibilities
Have a daily presence on the shop floor and provide flexible coverage across three shifts as required
Filing keeping filing system up to date including the creation of new employee files terminated employee files recruitment files and the appropriate discard of outdatedobsolete files
Maintain training program including keeping training binder up to date issue training memos assist with booking follow up of requisitions and training requests maintain training tracking matrix issue and file training certificates
Support training needs assessments and training plan coordination and execution
Maintain training records and evaluate effectiveness of training
Monitor training requirements to ensure mandatory training is booked in a timely manner upon new hire or job changes and ensure training does not expire
Coordinate with department managers on cross functional training activities
Maintain Flexibility training program including updating master spreadsheet issue training cards and modify assessment tools accordingly
Compile training data and prepare reports as required and flag any training gaps to HR Manager and Department Manager
Maintain performance reviewtracking system and on a monthly basis forward a list of reviews to be completed to each department supervisor or manager Prepare monthly report to escalate late and overdue appraisals and distribute to management
All administrative functions related to the HR department including Health Safety and Environmental
Prepare letters memos and other documents as needed
Assist in preparation of presentation material for regular monthly employee meetings HR meetings and CommitteeTeam meetings
Prepare agendas and meeting minutes for JHSC First Aid Ergo Fairness Committee Employee Meetings HR Dept Meetings Energy Team etc
Maintain communication boards including cafeteria TV MagnaNow screens to ensure postings are current engaging and displayed in a neat and organized fashion
Actively and positively support the continued practice of Common Values behaviours and the Employee Charter
Ensure fair and equitable treatment of all employees
Initiate and embrace company change
Assist with the administration of temporary employees ensuring proper documentation supports request prior to coordinating Forward hours to temporary agencys in timely manner to ensure accurate payroll
Initiate employee information and pay change forms for employees as required ie pay review schedule employee change of records change of address position change employment status change etc
Assist with preparation for all HR and HSE Audits
Ensure compliance with IATF16949 ISO14001 and ISO 45001 by adhering to work instructions and maintaining accurate records
Who we are looking for
Assist HR Safety Team with all departmental projects and administrative functions Maintain confidentiality and accuracy of appropriate documentation
Your preferred qualifications
Post Secondary Education in Human Resources Management is required
Two 2 to three 3 years of work experience in the human resources field experience in the manufacturing industry is an asset
Proficiency in Microsoft Office Word Excel PowerPoint and Outlook
Exceptional organizational and communication skills
Show ability to meet deadlines and prioritize work
Excellent knowledge of the English language both written and oral
Professional friendly and exceptional interpersonal skills written verbal listening
Able to recognize the position as one of a highly trusted and confidential nature
Must be a selfstarter team player and an active listener
Trained in a method of teamoriented problem solving
Demonstrated ability to meet deadlines
Able to work within a self directed work environment to achieve results
Demonstrated ability to manage simultaneous projects
Accommodations for disabilities in relation to the job selection process are available upon request.
Candidates will be required to complete a Criminal Records Check and, if deemed necessary, a Credit Check as part of the candidate selection process.
What we offer
At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.
Site Benefits
Awareness. Unity. Empowerment.
At Magna, we believe that a diverse workforce is critical to our success. That's why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.