Human Resources Assistant

Trust Automation

Trust Automation has over 30 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions.  We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.

Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population.  Every employee has an “at-will” relationship with Trust Automation.  This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice.

Job Summary

This position will directly contribute to Trust Automation’s success by performing clerical and technical duties on behalf of the Human Resources Department. This position will serve as a back-up to the Human Resources Staff specifically in the areas of recruiting and new employee orientation. The position will report directly to the VP of Human Resources while taking on additional tasks from the Human Resources Generalist.

Duties and Responsibilities

• Maintain employee records, such as applications, résumés, and applicant logs and keep the employee database up to date
• Assist with hiring administration
• Assist with formulating and supporting policies, procedures, and changes, as well as communicating all updates to employees
• Provide front desk backup coverage, answer phones, and greet visitors. 
• Assist in conducting employee surveys
• Assistant Human Resources with recruiting functions by performing the following tasks:
  • Coordinate and schedule interviews including phone screens
  • Manage candidates in the company’s applicant tracking system
  • Prepare documentation and conference rooms for in person interviews
  • Assist with job posting and advertisement processes 
  • Attend recruiting events
  • Assist with the vetting process including launching background checks, and pre employment requirements
  • Partner with HR team to design, refine, and implement innovative recruitment strategies 
  • Prepare onboarding materials for new hires 
• Assist HR Generalist and VP of HR with coordinating, scheduling, assigning and tracking training and participants
• Conduct orientation presentation with new hires
• Complete onboarding processes in Namely for new hires
• Assist with creating termination packets
• Assist in the collection, organization, and analysis of HR data like employee demographics, turnover rates, and training to generate HR reports
• Ensure compliance with legal requirements
• Answer employee HR questions
• Manage sensitive and confidential situations with tact and diplomacy
• Ensure smooth communication with employees and timely resolution to their queries
• Perform HR related administrative duties as assigned 

Position Requirements

• High School degree or equivalent
• 1-3 years relevant experience in office support, or customer service role
• Excellent customer service and written and oral communication skills
• Previous experience working with high status clientele
• Adaptable to several different personal types
• Being able to multitask and be given several different projects at a moment’s notice
• Ability to maintain a high degree of discretion, diplomacy and confidentiality
• Ability to think quickly and efficiently when confronted with a request and anticipate the needs of others
• Ability to act with integrity, professionalism, and confidentiality
• Motivated to encourage a welcoming and healthy environment for employees and guests
• Software Skills: Working proficiency of Microsoft Excel, Microsoft Outlook, Microsoft Word Experience preferred in - Microsoft PowerPoint and desktop publishing: Canva, Adobe Illustrator, Affinity Design

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

• Hearing and speaking to exchange information in person, on the telephone or virtually.
• Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items.
• Seeing to read a variety of materials.
• Sitting or standing for extended period of time
• May need physical agility to lift 20 pounds to shoulder height.
• Physical agility to lift, carry, push, or pull objects.

Pay/Salary Information

Salary range for this position is $24.06 – $27.00 Hourly

This is an onsite position. 

By submitting your application, you acknowledge that you have read and understand the information provided within. You certify that the information contained in this application is correct to the best of your knowledge. You understand that to falsify information is grounds for refusing to hire, or for discharge should you be hired.