At Hiebing, we believe in "We Before Me"—our people give a damn about the work and the people they do it with. We are a high-achieving, fast-paced agency where collaboration is key, but individual drive is just as important. As an HR Generalist, you’ll be a critical part of a team that thrives on momentum, balancing strategic HR initiatives with hands-on execution.
At Hiebing, we believe in "We Before Me"—our people care about the work and the people they do it with. As an HR Coordinator, you’ll be a key part of ensuring our team members have a smooth experience with payroll, benefits, recruiting, and HR processes. You'll gain hands-on experience in multiple areas of HR while helping to create a supportive and engaging workplace. If you're detail-oriented, proactive, and eager to grow in the world of HR, this role is for you!
Responsibilities
Benefits Administration & Employee Support
- Administer employee benefits, including enrollments, terminations, and changes.
- Assist employees with benefits questions, claims, and open enrollment.
- Ensure compliance with ACA, COBRA, FMLA, ADA, and other regulations.
- Process and track leave-of-absence requests (FMLA, short-term disability, parental leave).
- Assist with Professional Development Fund requests and tracking.
Talent Acquisition & Onboarding
- Support full-cycle recruiting by posting jobs, reviewing resumes, conducting initial interviews, scheduling interviews, and coordinating offer letters.
- Partner with hiring managers to streamline the hiring process and improve candidate experience.
- Onboard new hires by conducting day one HR onboarding, facilitating paperwork, benefits enrollment, and first-day activities.
- Assist with offboarding to ensure a smooth and positive transition for departing employees.
- Ensure accurate and timely payroll processing for salaries, benefits, taxes, and deductions.
- Process payroll updates for new hires, terminations, and pay changes.
- Maintain payroll records and ensure compliance with wage laws and best practices.
- Support audits and compliance reporting (EEO-1, ACA, W-2, 1095-C).
- Process intern and freelancer payroll.
- Track and manage Paid Time Off (PTO) balances.
- Support 401(k) administration, including enrollments and terminations.
HR Operations & Culture Support
- Serve as an employee resource, answering HR-related questions with clarity and consistency.
- Maintain HRIS and employee records, ensuring accuracy and efficiency.
- Assist in engagement and retention initiatives to ensure team members feel connected and valued.
- Handle employment verifications and assist with unemployment correspondence.
- Support ongoing process improvements and HR projects that align with Hiebing’s people-first culture.
Education & Experience
- Bachelor’s degree in HR, Business, or related field (or equivalent experience).
- 1-3 years of HR, payroll, or benefits administration experience preferred.
- Familiarity with payroll systems, HRIS platforms, and basic employment laws.
- Strong attention to detail and ability to handle sensitive information with confidentiality.
- Proficiency in Microsoft Office, especially Excel and HR data tracking.
- Strong communication and relationship-building skills.
- A proactive, problem-solving mindset with a passion for improving HR processes.
- A "We Before Me" attitude—team player, collaborator, and culture champion.
- Ability to work in the US without sponsorship, now or in the future.
This role is perfect for someone who thrives in an environment where no two days are the same, challenges are met with solutions, and HR is both strategic and hands-on. If you're looking for a role where you can collaborate, contribute, and truly make an impact, we’d love to hear from you!
Top Skills
What We Do
Hiebing is an integrated brand development and marketing communications agency with home bases in the thriving capital cities of Madison and Austin. We combine two forces to move brands forward: The Possible and The Provable.
The Possible harnesses curiosity and the power of “what if” to imagine what could work. The Provable investigates and distills all forms of input to know what does work. Through this trademark exchange of ideas and data, we create meaningful stories in measurable ways.
Ready to move forward? Let’s join forces.
If you have an interesting story to tell and are looking for a true partner in your efforts, we’d love the opportunity to chat with you. Please contact Dana Arnold at [email protected].
GOOD-TO-KNOW INFO:
- Named 2015 Small Agency of the Year--Midwest Region
- 100% employee-owned, so we’re not beholden to anyone
- $50+ million in capitalized billings
- Client roster that includes Alliant Energy, Batteries Plus Bulbs, Chuy's Tex-Mex, Culver’s, Good Foods Group, Schneider, Summit Credit Union, Wisconsin Department of Tourism and many others…
