HR Coordinator (m/w/d), GAS (FTC)

Company Description
NBCUniversal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks.
Job Description
This role is a fixed term contract - approx 2 years.
About You:
You love data and administration, you are structured, highly organized and have an impressive eye for detail. You are keen to join a team where you will be exposed to the full breadth of HR and become a sponge for learning. You like to question and understand processes and strive to streamline all that you do. You are a champion of customer service and build relationships easily.
Your passion for detail, organisation, and ensuring everything you touch is "perfect" is balanced with an ability to move quickly and experiment. People trust you to get things done, and handling lots of time-sensitive data is no problem for you.
You thrive in an environment that is rarely the same from one week to the next but has the stability and credibility of being an industry leader. Add that to the fact you're curious, confident, self-assured, tech-savvy, analytical and eager to learn. You are now keen to hone these skills and support our HR teams.
Overview:
The HR Coordinator will support and assist the HR Manager for the GAS region across the different businesses in these countries. The role is truly varied in nature and is responsible for delivering first class employee administration, operational and systems support to employees. This role is the first point of contact for all HR related queries and will be accountable for ensuring that all HR administration and enquiries are addressed in a professional, efficient, timely manner.
Key Responsibilities:
Recruiting and Onboarding

• Prepare job descriptions for open positions and post open jobs via nbcunicareers.com
• Process new hires in SAP
• Ensure virtual setup is complete for all new employees including phones, workspaces and computers.
• Manage all onboarding activities
• Track and capture all visa and immigration related documentation
• Partner with Talent Acquisition and prepare the system ("SmartRecruiters") to post new roles, prepare job description and initiate background checks

HR Processes

• Process all monthly payroll changes, including starters and leavers, and work closely with payroll to ensure they have up to date and accurate information
• Process any system data changes, workflows & paperwork for life cycle events such as promotions and transfers, liaising with HR Operations where needed to ensure correct processing
• Create and maintain Archive of HR Admin documentation incl. HR folder
• Organize, conduct and maintain data on leavers and offboarding incl. exit interviews
• Accurately maintain and update employee database (SAP and myHR) and any other HR systems as required
• Maintain and update all HR email distribution lists, organisational charts, as well as relevant staff contact lists
• Assist in any program rollouts (i.e. performance review process, talent review, salary planning, benefits open enrolment, early careers programs, trainings, annual declarations, etc.)
• Admister local HR policies, assist with development and launch
• Maintain clear and accurate employee records and create presentations
• Support Global Mobility in managing internal and external relocations, and remote working requests
• Use HR systems to provide accurate reports and data to HR business partners and business leaders
• Admister invoice payments (incl. vendor management) and contract signing process

Reporting and Administration

• Run/generate monthly and ad hoc employee data reports
• Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
• Organise and maintain the filing system for current staff and leavers

Client Services

• Provide support on routine queries from clients including, but not limited to benefits, payroll, holiday, sick leave, employee reference requests or redirect clients to appropriate contacts
• Provide support for all questions regarding social security, health insurance, payroll taxation in liaise with designated international payroll specialists as well as for compensation & benefits matters
• Deliver high client service by offering solutions and effectively problem-solving questions or concerns raised by clients
• Act as the primary liaison with several HR departments, in order to manage and resolve day to day employee issues

Employee Engagement

• Provide support on designing and organizing Employee Engagement initiatives in alignment with the Engagement NBCU strategy in partnership with international Engagement and HR teams.
• Act as an ambassador of our NBCU inclusive culture, providing also support on organizing DEI initiatives in collaboration with the local DEI committee in partnership with international DEI and HR teams.

Qualifications
KEY SKILLS AND EXPERIENCE:

• You will be a HR Coordinator with proven operational HR experience for the GAS region - ideally you have gained your experience in the payroll department or at the interface to it and now want to learn more about Human Resources priorities in an international Media Company
• You will have:
• A good working knowledge of HR practices and procedures, preferably within a large, matrix organisation
• Experience of undertaking transactional HR administrative work, including data entry into HR systems and creating paperwork where attention to detail is essential
  • Solid working knowledge of HR systems and ability to produce and analyze reports
  • Mid to advanced expertise with Microsoft Excel (ability to process data, create pivot tables, charts and formulas) and solid knowledge of Power Point and Word.
  • Experience with SAP HR application

Key skills include;

• Having a methodical, accurate and organized approach, with excellent attention to detail
• Flexibility and an ability to work autonomously
• A strong customer service ethos - always putting the needs of our customers first
• Exceptional communication skills (written and verbal) in German and English language, with the professional savvy of communicating at all levels
• A willingness to learn, being solution orientated and curious with an appetite to continually review and improve processes
• An ability to be discreet and professional and maintain confidentiality of information is key
• An ability to cope in a fast, dynamic and ever evolving environment in a calm and professional manner
• Flexibility, highly organized, and able to easily shift priorities

Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].