Viking Global Investors LP is a global investment firm founded in 1999. We manage more than $51 billion of capital for our investors across public equity, private equity, and credit and structured capital investment strategies. We have more than 275 employees and offices in Stamford, New York, Hong Kong, London, and San Francisco.
LOCATION: 600 Washington Boulevard, Stamford, CT
HOURS: 8:30am - 5:30pm, flexibility required, hybrid in-office schedule (4 days)
JOB FUNCTION
The HR Assistant will provide administrative support to the Head of HR and additional HR team members. This position requires a candidate who is enthusiastic about and excels in a support role. The individual will work collaboratively with other assistants and team members across the firm, including employees based in other offices. This role reports into the Head of HR. Responsibilities may include, but are not limited to:
- End-to-end administrative support: managing calendars for up to 5 team members, processing monthly expenses, picking up phone calls, preparing agendas, printing documents, etc.
- Dynamic, high-volume scheduling: Proactively manage calendars by anticipating and resolving scheduling conflicts or overlaps ensuring accurate attendees, timing, location and whether the meeting should take place in person or virtually.
- Real-time communication: Proactively communicating with all stakeholders to ensure agreement and understanding of meetings and priorities.
- Attention to detail: Ensuring accurate and precise work product and written communication.
- Strategic thinking and judgment: Considering and executing requests and goals with prioritization and a flexible mindset.
- Confidentiality: Working with and safeguarding professional and personal confidential material, displaying the utmost level of discretion.
- Efficiency: Processing requests, continually meeting deadlines and suggesting process improvements.
- Team collaboration: Providing back-up coverage for other HR admins and coordinators as needed.
- Onboarding/offboarding support: Assisting in the onboarding process for new hires, including preparing welcome materials and coordinating orientation schedules.
- Employee engagement: Assist with planning employee engagement activities and HR team events.
- Ad-hoc projects: working on requests and presentations as needed.
QUALIFICATIONS
The ideal candidate will have:
- 5+ years of experience assisting busy, high-performing professionals in the financial services or other comparable fast-paced industry
- An undergraduate degree with a record of academic success
- Strong interpersonal and communication skills
- Meticulous about detail and accuracy; passion for organization
- Proactive problem-solver
- Team-orientation, within and across Viking units
- Strong Microsoft skills; including Outlook, Word, and PowerPoint
Viking is an equal opportunity employer. Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to [email protected]
Top Skills
What We Do
V iking Global Investors LP (“Viking”) is a global investment firm founded in 1999. We employ a fundamentals-driven investment approach to managing over $40 billion of capital across long/short, long-only, public/private hybrid and private-only strategies. Across our funds, our primary goal is to provide investors with best-in-class performance. We believe operational excellence is essential to our management of the capital with which we have been entrusted. We have approximately 240 employees, including 52 investment professionals, across five offices: Greenwich, New York, Hong Kong, London and San Francisco. We seek to attract people who exhibit our Firm’s core values of intellectual honesty, analytical rigor, continuous improvement, individual accountability and integrity. Viking is registered as an investment adviser with the U.S. Securities and Exchange Commission.
