HR Administration and Payroll Expert

We are looking for a HR Administration and Payroll Expert to join our HR team at EBS. This person will be responsible for the comprehensive administrative support of full-time employees and civil law contracts, as well as for improving payroll and HR processes.

EBS Company is a Polish manufacturer acting in the branch of safety systems since 1989. As of January 2023, EBS has been acquired by Alarm.com, a leading global provider of smart security solutions for the home and business.

The aim of EBS is to meet the market needs within the scope of security-related solutions meant to protect people and property. The range of products offered by EBS is being constantly expanded and adjusted to the market's changing needs. The innovative way of technologies used in the design and production processes as well as well-qualified team of engineers guarantee the highest quality of launched products. Quality and competitiveness of products offered by EBS can be proved by effective cooperation with many clients from Europe, Asia, North and South America and Australia.

For more information, please visit ebssmart.com

Responsibilities:

• Independently preparing payroll lists and calculating salaries for various forms of employment.
• Providing full and professional support to employees at all levels in HR and payroll administration.
• Maintaining employee records, including employment and termination processes.
• Ensuring operational excellence in HR and payroll processes by continuously optimizing and simplifying them.
• Managing and overseeing employee benefits on a daily basis (e.g., Multisport, medical package, life insurance).
• Preparing documentation for ZUS, PFRON, GUS, PPK, and tax declarations.
• Preparing reports and analyses in the field of HR and payroll.
• Ensuring compliance of HR and payroll processes with Polish labor law, tax regulations, social security regulations, and internal procedures.
• Maintaining relationships with government institutions and regulatory bodies and fulfilling reporting obligations in this area.
• Co-developing and implementing work regulations, compensation systems, and bonus policies.
• Managing work time records (including on-call duties and remote work) in accordance with labor law requirements.

Requirements:

• Proficiency in HR and payroll systems, preferably Optima, XL HR, HRM, and MS Office, especially Excel.
• At least 5 years of experience in a similar role in HR and payroll.
• English language proficiency at a minimum B2 level (daily cooperation in the international environment).
• Strong knowledge of Polish labor law, social security regulations, and tax-related salary matters.
• Attention to detail, excellent organizational skills, and the ability to work independently.
• Experience in B2B service contracts is a plus.
• Strong interpersonal and communication skills.

Our offer:

• Long-term employment contract (CoE).
• Competitive salary depending on experience.
• International environment with daily use of English.
• Hybrid work model: 3 days in the office, 2 days remote.
• Attractive benefits package, including medical care, life insurance, sports package, and an annual budget for professional development (2000$).
• Real impact on decisions and the company's development directions.

EBS  is an Equal Opportunity Employer

 In connection with your application, we collect information that identifies, reasonably relates to, or describes you ("Personal Information"). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations, such as managing our recruitment system and ensuring compliance with labor laws and regulations, even after we have made our employment decision.We will retain this data for a maximum of 3 years after the end of the recruitment process. The data administrator is EBS.