[HN-Long Bien] Executive Assistant to BOD

Company Description

Rakuna is an HR technology company based in Silicon Valley, US with APAC office in Vietnam providing total recruiting software solutions for employers in North America. Our mission is to help companies recruit seamlessly.

We have an energetic and intimate environment with a team of millennials who are hustlers and passionate about building things that matter. We are looking for fun, driven, hardworking, and savvy team members to help to take our brand to the next level.

Want to be part of a transformative, learning culture that drives innovation? Join us! 

For more info: https://www.rakuna.co/

Job Description

We're looking for a right-hand person for the C-suite to take care of Rakuna's Hanoi office. The ideal candidate is energetic, empathetic, loves to take care of everyone in the office while doesn't mind wearing multiple hats and managing various contracted teams.

In detail, you will:

• Handle HR tasks such as (20%)

  • Focus on employer branding, candidate experience, and employee engagement.
  • Manage recruitment planning, candidate pipelines, and HR reporting (job descriptions, postings, CVs, interviews, offers, terminations).
  • Maintain accurate employee records (attendance, performance, personal details).
  • Oversee internship programs and staff training/development initiatives.
  • Manage staff welfare policies, including compensation and benefits.
  • Organize company activities (bonding events, happy hours, charity programs).
  • Ensure compliance with labor laws and company policies.

• Handle Admin tasks such as(10%)

  • Handle general office tasks and purchase management.
  • Review and implement company policies and procedures.
  • Plan and organize company events.
  • Coordinate maintenance of office equipment and facilities.
  • Manage office affairs (workspace, equipment, environment).
  • Organize meetings, appointments, and events

•  Compliance & Product Quality Assurance (60%)

  • Maintain records and documentation related to product quality checks and compliance.
  • Assist in developing and implementing quality assurance policies and procedures.
  • Coordinate with teams to address quality-related issues and ensure continuous improvement
  • Monitor and ensure adherence to quality standards for company products.

• Handle other tasks as required to support CEO & COO (10%)

  • Market research, competitor research

  • Support team Sales/ Marketing/ CS as needed

  • Dealing with local authorities, etc.

  • Working with sub-contractors for accounting and taxes

Qualifications

Must have:

• At least 3 years of relevant work experience 

• Detail-oriented, honest, proactive, diligent, flexible

• Strong organization skills and willingness to wear multiple hats

• Good command of English (writing and speaking) and strong MS Office skills

• Be willing to work at night occasionally to support clients or team members in different time zones

Additional Information

Perks: 

• Be a part of a young, dynamic, multinational and multi-functional team that serves global customers with new everyday challenges (Our team has staff working in U.S and Vietnam).

• Join a working culture that is fast-paced, goals driven, and committed to long-term career development.

• High work flexibility and ownership (We don’t count every single hour you show up at the office, what we care more is are you able to achieve your tasks each month).

• Lunch allowance, frequent bonding events, and training sessions (leadership, technical knowledge,...)