Grants Management Associate

ECMC Foundation is a nationally focused foundation whose mission is to improve higher education for career success among underserved populations through evidence-based innovation. It is one of several affiliates under the ECMC Group enterprise based in Minneapolis. ECMC Foundation makes investments to remove barriers to postsecondary completion; build the capacity of organizations, institutions and systems; and transform the postsecondary ecosystem using a spectrum of funding structures, including strategic grantmaking and program-related investments, to support both nonprofit and for-profit ventures.

Job Summary

The Grants Management Associate is responsible for the day-to-day grant operation processes and supports the Foundation’s grantmaking system (Fluxx). This position provides assistance at every stage of the grant lifecycle.

The ECMC Foundation team observes a hybrid work model, working in-office on Tuesdays and Wednesdays and working from home on Mondays, Thursdays, and Fridays with quarterly all staff in-person meetings.

Essential Duties and Responsibilities

• Conduct due diligence on submitted Letters of Intent (LOIs); follow up with applicants on missing/incomplete information or other application anomalies

• Maintain the integrity of the grants management system by ensuring data is timely, complete, updated, and accurate

• Execute the administration of grants by preparing grant award letters and grant agreements, requesting ACH payment, and documenting grant modifications

• Collaborate with leadership to coordinate grants management processes, including oversight of pre-and post-award data management and communications

• Collaborate with leadership to periodically review and revise, as appropriate, grants management processes for continuous improvement, efficiency, and effectiveness

• Provide support to applicants and grantees

• Assist in the preparation of materials for meetings when necessary

• Perform other duties and responsibilities as assigned

Required Qualifications

• Associate or bachelor’s degree and 3+ years of experience working in complex data systems (i.e., Fluxx, Salesforce) OR High School Degree/GED and 5+ years of experience working in complex data systems

• 3+ years of experience executing and influencing improvements in processes and procedures

• Proficient in Microsoft Office (i.e., Word, Excel, Acrobat, PowerPoint)

• Demonstrated ability to work efficiently in a team environment, as well as independently or with little supervision

• Demonstrated ability to execute complex work through strong organizational skills, effective written and verbal communication skills, and creative problem-solving

• Experience working independently to achieve goals and deliver work product

• Proven work experience highlighting strong attention to detail and the ability to manage multiple priorities and complex projects

Preferred Qualifications

• Experience working in grants management systems

• Experience working in philanthropy

• Experience working in the postsecondary education landscape

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ECMC Foundation may choose to conduct reference checks as part of the hiring process.

Salary range for this position is $85,000-$95,000. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector and geographic location.

Additionally, the Grants Management Associate will travel domestically up to 10% of the time to engage with partners and attend conferences.

ECMC Foundation also provides a comprehensive benefits package:

• Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.
• Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, paid time off starting at 20 days/year and commuter subsidy.
• Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.