Freelance Associate, Talent Operations

Business Overview 

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com. 

Position Summary

We are looking for dynamic, best-in-class talent to join the Mediabrands team as a Freelance Associate, Talent Operations. In this entry level role you will play a pivotal role in the human resources lifecycle. You will ensure accurate and timely execution of tasks and also help identify ways to improve human resource processes to ensure consistency and integrity of information, programs, policies & procedures.

This role will be a hybrid position, 40/hours per week, and expected to conclude at the end of March 2025.

Responsibilities

• Ensure new employee onboarding process is met properly, including but not limited to collecting new hire paperwork, completing I-9 Verification, entering payroll paperwork, and informing new hires of process to obtain building ID
• Draft employee change letters for such actions as transfers, new freelance assignments, merit/bonus, and relocations
• Effectively and accurately process employment lifecycle paperwork
• Ensure HRIS employee data is clean and updated on a regular basis
• Conduct basic employee reporting and analysis, providing insights and recommendations where applicable
• Develop relationships with internal clients and partners, most notably with IT, Office Services, and Finance
• Master the HR platforms and technology used within IPG Mediabrands, including but not limited to: PeopleSoft, Vantage/Fiori, OMCC, Microsoft Teams
• Provide outstanding HR service to agency leadership and employee population
• Keep abreast of changing employment laws that impact employee practices

Required Skills & Experience

• Bachelor’s degree or relevant work experience
• Internship or work experience in a Human Resources department is preferred
• Highly organized with impeccable attention to detail, but without losing sight of the big picture
• Strong technical aptitude and comfortable learning and working in various online systems; HRIS experience a huge plus
• Extremely customer-service focused with proactive communication and a sense of urgency
• A collaborative, team-player mind-set is essential for success
• Experience working in a fast-paced, ever-changing environment; comfortable with ambiguity
• Confident interacting with internal employees across all departments and levels
• Highly resourceful and efficient – looks for ways to work smarter, better, faster
• Demonstrated ability to maintain confidentiality of sensitive information
• Proficiency in Microsoft Office with advanced Excel prowess

We See You  

At IPG Mediabrands, we are unified behind a commitment to fostering a culture of inclusion and belonging. Together, we shine through a set of shared values and behaviors. We take pride in our responsibility to our clients, communities, and to each other. We embrace differences and recognize the unique value that each of us brings to our community.  

We encourage you to apply, as unique backgrounds, perspectives, and lived experiences are welcomed.   

We See You at IPG Mediabrands. 

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days. 

We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award. 

The salary range for this position is posted below.  Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.   

Employment Transparency

It is the policy of Mediabrands, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.  

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Mediabrands, please email [email protected].

About IPG Mediabrands 

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com.